Town of Longmeadow Elevator Maintenance IFB #2601151
Town of LongmeadowCity · Longmeadow, MA- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Contract term
- 1 year
- Primary contact
- Chad Thompson
- 413-565-4185
The 30-second brief
Sealed bids are invited for bi-monthly elevator inspection and maintenance services for one year with renewal options. Services include examination, lubrication, cleaning, minor adjustments, and annual state inspections. Estimated contract value is not explicitly stated, but bid submission forms include categories for scheduled service, on-call labor rates, and materials.
Bi-monthly 'examination & lubrication service' (six per year) for each elevator and lift, including cleaning, oiling, greasing, and minor adjustments. One annual state inspection of each elevator.
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Summary
Sealed bids are invited for bi-monthly elevator inspection and maintenance services for one year with renewal options.
Services include examination, lubrication, cleaning, minor adjustments, and annual state inspections. Estimated contract value is not explicitly stated, but bid submission forms include categories for scheduled service, on-call labor rates, and materials.
REQUIRED DELIVERABLES
Bi-monthly 'examination & lubrication service' (six per year) for each elevator and lift, including cleaning, oiling, greasing, and minor adjustments. One annual state inspection of each elevator.
REQUIRED ATTACHMENTS
5- Bid Submission Forms
- Non-Collusion Form
- Bidder's Qualifications and References Form
- Prevailing Wage Rate Schedule
- Contractor Responsibility forms
REQUIRED STAFFING
Hourly rates for On-Call Service for Regular Time and Overtime.
- Submit to
- Longmeadow Purchasing Department, 231 Maple Road, Longmeadow, MA 01106
- Duration
- 24 months
- Scope location
- Longmeadow, MA
Questions about this IFB
How do I respond to this IFB from Town of Longmeadow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Longmeadow Purchasing Department, 231 Maple Road, Longmeadow, MA 01106. For questions, contact Chad Thompson.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Longmeadow in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chad Thompson at 413-565-4185. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Hourly rates for On-Call Service for Regular Time and Overtime.. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bi-monthly 'examination & lubrication service' (six per year) for each elevator and lift, including cleaning, oiling, greasing, and minor adjustments. One annual state inspection of each elevator.. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Longmeadow?
All active and historical solicitations from Town of Longmeadow are tracked and searchable. As a city agency, Town of Longmeadow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Submission Forms, Non-Collusion Form, Bidder's Qualifications and References Form, Prevailing Wage Rate Schedule, Contractor Responsibility forms.. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Longmeadow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Longmeadow, MA. Review the full solicitation for detailed scope requirements.