Town of Hopkinton Mental Health Awareness & Stigma Reduction Campaign Request for Quotes 2026 - BD-27-1282-HOPKI-PROCR-132973
Town of HopkintonCity · Hopkinton, MA- Due
- Sep 14, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Contract term
- 1 year
- Primary contact
- Ritika Patel
- (508) 497-9705 ext 1107
The 30-second brief
The Town of Hopkinton, acting through Hopkinton Youth & Family Services (HYFS) and funded by the Mental Health Awareness Training (MHAT) SAMHSA grant program, seeks public relations, marketing, and communications vendors to design and deploy a multimodal public awareness and stigma reduction campaign. The initiative aims to reduce mental health stigma, promote the 988 Suicide & Crisis Lifeline, Interface Outpatient Referral Service, and the HYFS Resource Center, and create reusable sustainable assets. Deliverables include campaign strategy, digital and social media toolkits, web graphics, print collateral, and editable source files. The total contract price shall not exceed $15,000.00 with a duration through March 29, 2027. Quotes are due by September 14, 2026 at 10:00 AM via email to [email protected].
Campaign Strategy & Branding, Digital & Social Media Assets, Print Collateral, Sustainable Asset Package
Demonstrated experience in public or mental health and municipal communications, Ability to start project within 14 days of contract execution, Ability to meet virtually or in person, Quality and creativity of previous campaign samples, Feasibility and clarity of the proposed work plan, Ability to deliver all scope items within the $15,000 budget cap
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Summary
The Town of Hopkinton, acting through Hopkinton Youth & Family Services (HYFS) and funded by the Mental Health Awareness Training (MHAT) SAMHSA grant program, seeks public relations, marketing, and communications vendors to design and deploy a multimodal public awareness and stigma reduction campaign.
The initiative aims to reduce mental health stigma, promote the 988 Suicide & Crisis Lifeline, Interface Outpatient Referral Service, and the HYFS Resource Center, and create reusable sustainable assets. Deliverables include campaign strategy, digital and social media toolkits, web graphics, print collateral, and editable source files. The total contract price shall not exceed $15,000.00 with a duration through March 29, 2027. Quotes are due by September 14, 2026 at 10:00 AM via email to [email protected].
EVALUATION CRITERIA
Demonstrated experience in public or mental health and municipal communications, Ability to start project within 14 days of contract execution, Ability to meet virtually or in person, Quality and creativity of previous campaign samples, Feasibility and clarity of the proposed work plan, Ability to deliver all scope items within the $15,000 budget cap
REQUIRED DELIVERABLES
4- Campaign Strategy & Branding
- Digital & Social Media Assets
- Print Collateral
- Sustainable Asset Package
REQUIRED ATTACHMENTS
11- Cover Letter & Vendor Profile
- Project Approach
- Relevant Experience & Portfolio
- References
- Cost Proposal
- Certificate of Non-Collusion
- Certificate of Tax Compliance
- Certificate of Corporate Vote
- Reference Form
- W-9
- Certificate of Insurance
- Submit to
- [email protected]
- Duration
- 6 months
- Scope location
- Hopkinton, MA
Questions about this QUOTE
How do I respond to this Quote from Town of Hopkinton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ritika Patel.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Town of Hopkinton in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ritika Patel at (508) 497-9705 ext 1107. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Campaign Strategy & Branding, Digital & Social Media Assets, Print Collateral, Sustainable Asset Package. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated experience in public or mental health and municipal communications, Ability to start project within 14 days of contract execution, Ability to meet virtually or in person, Quality and crea..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hopkinton?
All active and historical solicitations from Town of Hopkinton are tracked and searchable. As a city agency, Town of Hopkinton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter & Vendor Profile, Project Approach, Relevant Experience & Portfolio, References, Cost Proposal, Certificate of Non-Collusion, Certificate of Tax Compliance, Certificate of Corporate Vote,. Review the full document from Town of Hopkinton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hopkinton, MA. Review the full solicitation for detailed scope requirements.