Town of Fairfield Information Technology Services Request for Proposal 2026
Town of FairfieldCity · Fairfield, ME- Due
- May 19, 2026
- Deadline passed
The 30-second brief
The Town of Fairfield is seeking proposals for Information Technology Services for all departments including Crossroads-TV, Fire, Library, Police, Public Works, and the Town Office. The needs are estimated at 90 to 105 hours of service per year, covering account management, printing and imaging, hardware deployment, software support including Microsoft 365, Outlook, OneDrive, TRIO, ProSuite, MCRS, and network and infrastructure including firewall, switching, firmware updates, and internet connectivity. Questions are due by May 12, 2026, and sealed quotes must be submitted by May 19, 2026, at 10:00 a.m. to the Town Clerk. Vendors must provide proof of workers' compensation coverage or predetermination of independent contractor status and $1,000,000 liability insurance naming the town as an additional insured.
Net price basis, lot net total bid for items, delivery date offered by bidder
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Summary
The Town of Fairfield is seeking proposals for Information Technology Services for all departments including Crossroads-TV, Fire, Library, Police, Public Works, and the Town Office.
The needs are estimated at 90 to 105 hours of service per year, covering account management, printing and imaging, hardware deployment, software support including Microsoft 365, Outlook, OneDrive, TRIO, ProSuite, MCRS, and network and infrastructure including firewall, switching, firmware updates, and internet connectivity. Questions are due by May 12, 2026, and sealed quotes must be submitted by May 19, 2026, at 10:00 a.m. to the Town Clerk. Vendors must provide proof of workers' compensation coverage or predetermination of independent contractor status and $1,000,000 liability insurance naming the town as an additional insured.
EVALUATION CRITERIA
3- Net price basis
- Lot net total bid for items
- Delivery date offered by bidder
REQUIRED ATTACHMENTS
Proof of Workers' Compensation coverage or approved Application for Predetermination of Independent Contractor Status, proof of liability insurance ($1,000,000) naming the Town of Fairfield as an additional insured
- Submit to
- Town Clerk, Attn: IT Services Bid, Town of Fairfield, 19 Lawrence Ave., PO Box 149, Fairfield, ME 04937
- Scope location
- Fairfield, ME
Questions about this RFP
How do I respond to this RFP from Town of Fairfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk, Attn: IT Services Bid, Town of Fairfield, 19 Lawrence Ave., PO Box 149, Fairfield, ME 04937.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Fairfield in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Net price basis, lot net total bid for items, delivery date offered by bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Fairfield?
All active and historical solicitations from Town of Fairfield are tracked and searchable. As a city agency, Town of Fairfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of Workers' Compensation coverage or approved Application for Predetermination of Independent Contractor Status, proof of liability insurance ($1,000,000) naming the Town of Fairfield as an addi. Review the full document from Town of Fairfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfield, ME. Review the full solicitation for detailed scope requirements.