Town of Dudley - Health Insurance Consultant Services - RFP 057/05-15/133 / HIC_10-2025 (2025)
Town of DudleyCity · Dudley, MA- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 15, 2025
- Contract term
- 1 year
- Primary contact
- Jonathan Ruda
- (508) 949-8001
The 30-second brief
The Town of Dudley is seeking proposals from experienced health insurance consultants to provide expert advice and assistance concerning municipal health care issues, including Massachusetts Health Care Reform, GASB 45, and the Affordable Care Act. Scope includes surveying market rates, advising on federal and state legislation, retiree group health obligations, annual premium changes, benefit enhancements, preparing RFPs, short- and long-term benefit strategy (1-3 years), monthly claims monitoring, attendance at Insurance Advisory Committee (PEC) and Board of Selectmen meetings, quarterly financial and utilization reviews with executive summary, stop-loss modeling, wellness services negotiation, COBRA administration, FSA/HRA/HSA compliance, and training. The initial contract term is from November 17, 2025 through October 31, 2026, with two optional one-year extensions. Proposals are due by November 4, 2025, at 10:00 AM.
Minimum Criteria, Comparative Evaluation Criteria (Understanding of Managed Health Care Environment, Understanding of Self-Insurance, Experience, Experience of Individual Team Members, Experience as a Facilitator, Experience as a Health Benefits Administrator), Price
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Summary
The Town of Dudley is seeking proposals from experienced health insurance consultants to provide expert advice and assistance concerning municipal health care issues, including Massachusetts Health Care Reform, GASB 45, and the Affordable Care Act.
Scope includes surveying market rates, advising on federal and state legislation, retiree group health obligations, annual premium changes, benefit enhancements, preparing RFPs, short- and long-term benefit strategy (1-3 years), monthly claims monitoring, attendance at Insurance Advisory Committee (PEC) and Board of Selectmen meetings, quarterly financial and utilization reviews with executive summary, stop-loss modeling, wellness services negotiation, COBRA administration, FSA/HRA/HSA compliance, and training. The initial contract term is from November 17, 2025 through October 31, 2026, with two optional one-year extensions. Proposals are due by November 4, 2025, at 10:00 AM.
EVALUATION CRITERIA
Minimum Criteria, Comparative Evaluation Criteria (Understanding of Managed Health Care Environment, Understanding of Self-Insurance, Experience, Experience of Individual Team Members, Experience as a Facilitator, Experience as a Health Benefits Administrator), Price
REQUIRED ATTACHMENTS
6- Price Proposal Form
- Technical/Non-Price Proposal
- Plan for Services
- Tax Compliance Certification
- Certificate of Non-Collusion
- Corporate Vote Form
- Submit to
- Town of Dudley, Board of Selectmen, Attn: Jonathan Ruda, 3rd Floor, 71 West Main Street, Dudley, MA 01571
- Duration
- 36 months
- Scope location
- Dudley, MA
Questions about this RFP
How do I respond to this RFP from Town of Dudley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Dudley, Board of Selectmen, Attn: Jonathan Ruda, 3rd Floor, 71 West Main Street, Dudley, MA 01571. For questions, contact Jonathan Ruda.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Dudley in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jonathan Ruda at (508) 949-8001. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Minimum Criteria, Comparative Evaluation Criteria (Understanding of Managed Health Care Environment, Understanding of Self-Insurance, Experience, Experience of Individual Team Members, Experience as a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Dudley?
All active and historical solicitations from Town of Dudley are tracked and searchable. As a city agency, Town of Dudley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal Form, Technical/Non-Price Proposal, Plan for Services, Tax Compliance Certification, Certificate of Non-Collusion, Corporate Vote Form. Review the full document from Town of Dudley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dudley, MA. Review the full solicitation for detailed scope requirements.