Town of Brookline Engineering Design Services – Grassy Brook Road Culvert RFP 2026
Town of BrooklineCity · Brookline, VT- Due
- Nov 18, 2026
- 7 days left
- Posted
- Oct 8, 2026
- Primary contact
- E Mark Bills
- (802) 258-1389
The 30-second brief
The Town of Brookline is seeking proposals from qualified engineering firms for professional services to design a culvert replacement on Grassy Brook Road (TH-10) over Grassy Brook. The project includes conducting a site visit and field assessment, reviewing the Hydrologic and Hydraulic (H&H) study, designing replacement culverts with associated headwalls, road base, surface restoration, and a temporary bypass, preparing construction-ready plans and specifications, providing cost estimates, and identifying permitting requirements. The existing structure is a 24-ft long, 74"x 120" corrugated metal pipe. Proposals are due by November 18, 2026, and must be submitted by mail or email to the Town of Brookline Town Office.
Site assessment reports, Design drawings and specifications for the culvert, Cost estimates for construction, Summary of permitting and regulatory requirement, Bid documents for structure construction
Experience with similar projects, Qualifications of assigned personnel, Understanding of project goals, Proposed approach and timeline, Cost-effectiveness, References and past performance
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Summary
The Town of Brookline is seeking proposals from qualified engineering firms for professional services to design a culvert replacement on Grassy Brook Road (TH-10) over Grassy Brook.
The project includes conducting a site visit and field assessment, reviewing the Hydrologic and Hydraulic (H&H) study, designing replacement culverts with associated headwalls, road base, surface restoration, and a temporary bypass, preparing construction-ready plans and specifications, providing cost estimates, and identifying permitting requirements. The existing structure is a 24-ft long, 74"x 120" corrugated metal pipe. Proposals are due by November 18, 2026, and must be submitted by mail or email to the Town of Brookline Town Office.
EVALUATION CRITERIA
6- Experience with similar projects
- Qualifications of assigned personnel
- Understanding of project goals
- Proposed approach and timeline
- Cost-effectiveness
- References and past performance
REQUIRED DELIVERABLES
5- Site assessment reports
- Design drawings and specifications for the culvert
- Cost estimates for construction
- Summary of permitting and regulatory requirement
- Bid documents for structure construction
REQUIRED ATTACHMENTS
6- Cover letter and firm profile
- Relevant experience with culvert design and VTrans-funded projects
- Resumes of key personnel
- A composite schedule
- A cost proposal
- References from comparable municipal clients
- Submit to
- Town of Brookline Town Office, PO Box 403, Brookline, VT 05345 or email to [email protected]
- Scope location
- Brookline, VT
Questions about this RFP
How do I respond to this RFP from Town of Brookline?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Brookline Town Office, PO Box 403, Brookline, VT 05345 or email to [email protected]. For questions, contact E Mark Bills.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Brookline in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is E Mark Bills at (802) 258-1389. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Site assessment reports, Design drawings and specifications for the culvert, Cost estimates for construction, Summary of permitting and regulatory requirement, Bid documents for structure construction. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with similar projects, Qualifications of assigned personnel, Understanding of project goals, Proposed approach and timeline, Cost-effectiveness, References and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Brookline?
All active and historical solicitations from Town of Brookline are tracked and searchable. As a city agency, Town of Brookline regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter and firm profile, Relevant experience with culvert design and VTrans-funded projects, Resumes of key personnel, A composite schedule, A cost proposal, References from comparable municipal. Review the full document from Town of Brookline for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brookline, VT. Review the full solicitation for detailed scope requirements.