Tewksbury Public Schools Document Digitization Services RFQ 2026 - FAC126
Tewksbury School DistrictSchool · Tewksbury, MA- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Primary contact
- Stephen Pifalo
- (978) 640-7825 ext 9
The 30-second brief
Tewksbury Public School District is seeking proposals from qualified vendors under the Massachusetts State Contract Commbuys SWC FAC126 for document digitization services. The project involves scanning approximately 30 banker boxes (15”x 12” x 10”) of physical documents from the AP/Payroll, Superintendent, and HR departments into high-quality, indexed PDF files. Services include secure transport from the Central Office, quality control for legibility, delivery on external hard drives, and secure shredding with certification. A mandatory site visit and walk-through is required on September 16, 2026, at 09:00 at 139 Pleasant Street, Tewksbury, MA. The project is estimated to begin October 5, 2026, and must be completed by November 23, 2026.
Test scan, High-quality PDF files, Indexed files, External hard drive, Shred certificate
Hear what Tewksbury School District plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Tewksbury Public School District is seeking proposals from qualified vendors under the Massachusetts State Contract Commbuys SWC FAC126 for document digitization services.
The project involves scanning approximately 30 banker boxes (15”x 12” x 10”) of physical documents from the AP/Payroll, Superintendent, and HR departments into high-quality, indexed PDF files. Services include secure transport from the Central Office, quality control for legibility, delivery on external hard drives, and secure shredding with certification. A mandatory site visit and walk-through is required on September 16, 2026, at 09:00 at 139 Pleasant Street, Tewksbury, MA. The project is estimated to begin October 5, 2026, and must be completed by November 23, 2026.
REQUIRED DELIVERABLES
5- Test scan
- High-quality PDF files
- Indexed files
- External hard drive
- Shred certificate
- Submit to
- 139 Pleasant Street, Tewksbury, Massachusetts 01876
- Scope location
- Tewksbury, MA
- Reported agency
- Tewksbury Public Schools
Questions about this RFQ
How do I respond to this RFQ from Tewksbury School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 139 Pleasant Street, Tewksbury, Massachusetts 01876. For questions, contact Stephen Pifalo.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Tewksbury School District in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephen Pifalo at (978) 640-7825 ext 9. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Test scan, High-quality PDF files, Indexed files, External hard drive, Shred certificate. Proposals should clearly address how each deliverable will be met.
Show 3 more questions
Where can I find more RFPs from Tewksbury School District?
All active and historical solicitations from Tewksbury School District are tracked and searchable. As a school agency, Tewksbury School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Tewksbury School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tewksbury, MA. Review the full solicitation for detailed scope requirements.