Sumner County Government Printed Materials Rebid for Sheriff's Office RFP 20260911-1
Sumner CountyCounty · Gallatin, TN- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Contract term
- 1 year
- Primary contact
- Christi Mullins
- (615) 451-6033
The 30-second brief
Sumner County Government is soliciting proposals for a rebid of printed materials utilized by the Sumner County Sheriff's Office under RFP 20260911-1. The scope of work includes 22 distinct bid items such as customizable notice cards, business cards (single and double-sided), spiral-bound receipt books, various envelopes (jail money and standard #10), field interview forms, impound vehicle reports, inmate jackets, property reports, subpoenas, and warning ticket books. Most items require 2-part or 3-part carbonless stock with specific imprinting and numbering. The contract will be awarded as a whole to a single bidder for the period of July 1, 2026, through June 30, 2027. Vendors must maintain a physical service center within 125 miles of Gallatin, TN. Sealed proposals are due by September 11, 2026, at 10:15 AM CST.
Two complete copies of the proposal or one copy with a flash drive, Tennessee business license, Insurance certificates, RFP Sheet (Attachment 1), Statement of Non-Collusion (Attachment 2), Drug-Free Workplace Affidavit (Attachment 3), Certification Regarding Debarment (Attachment 4), Attestation Re Personnel (Attachment 5), References (Attachment 6), Open Records Acknowledgement (Attachment 7), IRS Form W-9
Quality and thoroughness of proposal, record of experience, references, integrity, performance, assurances, and proposal price.
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Summary
Sumner County Government is soliciting proposals for a rebid of printed materials utilized by the Sumner County Sheriff's Office under RFP 20260911-1.
The scope of work includes 22 distinct bid items such as customizable notice cards, business cards (single and double-sided), spiral-bound receipt books, various envelopes (jail money and standard #10), field interview forms, impound vehicle reports, inmate jackets, property reports, subpoenas, and warning ticket books. Most items require 2-part or 3-part carbonless stock with specific imprinting and numbering. The contract will be awarded as a whole to a single bidder for the period of July 1, 2026, through June 30, 2027. Vendors must maintain a physical service center within 125 miles of Gallatin, TN. Sealed proposals are due by September 11, 2026, at 10:15 AM CST.
EVALUATION CRITERIA
7- Quality and thoroughness of proposal
- Record of experience
- References
- Integrity
- Performance
- Assurances
- Proposal price
REQUIRED DELIVERABLES
Two complete copies of the proposal or one copy with a flash drive, Tennessee business license, Insurance certificates, RFP Sheet (Attachment 1), Statement of Non-Collusion (Attachment 2), Drug-Free Workplace Affidavit (Attachment 3), Certification Regarding Debarment (Attachment 4), Attestation Re Personnel (Attachment 5), References (Attachment 6), Open Records Acknowledgement (Attachment 7), IRS Form W-9
- Submit to
- Sumner County Government, Attn: Purchasing Supervisor, 355 N Belvedere Drive, Room 302, Gallatin, TN 37066
- Scope location
- Gallatin, TN
- Reported agency
- Sumner County Government
Questions about this RFP
How do I respond to this RFP from Sumner County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Sumner County Government, Attn: Purchasing Supervisor, 355 N Belvedere Drive, Room 302, Gallatin, TN 37066. For questions, contact Christi Mullins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sumner County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christi Mullins at (615) 451-6033. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two complete copies of the proposal or one copy with a flash drive, Tennessee business license, Insurance certificates, RFP Sheet (Attachment 1), Statement of Non-Collusion (Attachment 2), Drug-Free Workplace Affidavit (Attachment 3), Certification Regarding Debarment (Attachment 4), Attestation Re. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and thoroughness of proposal, record of experience, references, integrity, performance, assurances, and proposal price." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sumner County?
All active and historical solicitations from Sumner County are tracked and searchable. As a county agency, Sumner County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Sumner County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallatin, TN. Review the full solicitation for detailed scope requirements.