Statewide Guardian Ad Litem Office CCMS Solution and Implementation RFP Attachment B 2026
Florida Statewide Guardian ad Litem Office | State of FloridaState · Tallahassee, FL- Due
- Jun 30, 2027
- 236 days left
- Duration
- 14 months
The 30-second brief
The Statewide Guardian Ad Litem Office (SGAL) is soliciting proposals for a new Court Case Management System (CCMS). The scope of work includes software solution delivery (SaaS, Proposer-hosted, or Office-hosted), project management, implementation methodology, data conversion from legacy systems, system architecture design, security and hosting, testing, and comprehensive training for staff and volunteers. The project is expected to begin implementation by May 2026, with all modules fully deployed and tested by June 30, 2027. Proposers must provide detailed information on functional requirements, licensing models, API capabilities, ADA compliance, and disaster recovery services. Submissions must follow a specific 14-tab format as outlined in Attachment B.
Transmittal Letter, Company Background, Project Schedule, Data Conversion Plan, Security Plan, Training Plan, Sample Contracts, Functional and Technical Requirements Response
Relevant experience, software functionality, implementation methodology, key personnel, references
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Summary
The Statewide Guardian Ad Litem Office (SGAL) is soliciting proposals for a new Court Case Management System (CCMS).
The scope of work includes software solution delivery (SaaS, Proposer-hosted, or Office-hosted), project management, implementation methodology, data conversion from legacy systems, system architecture design, security and hosting, testing, and comprehensive training for staff and volunteers. The project is expected to begin implementation by May 2026, with all modules fully deployed and tested by June 30, 2027. Proposers must provide detailed information on functional requirements, licensing models, API capabilities, ADA compliance, and disaster recovery services. Submissions must follow a specific 14-tab format as outlined in Attachment B.
EVALUATION CRITERIA
5- Relevant experience
- Software functionality
- Implementation methodology
- Key personnel
- References
REQUIRED DELIVERABLES
8- Transmittal Letter
- Company Background
- Project Schedule
- Data Conversion Plan
- Security Plan
- Training Plan
- Sample Contracts
- Functional and Technical Requirements Response
REQUIRED ATTACHMENTS
9- Attachment A
- Attachment B
- Attachment C1
- Attachment C2
- Resumes
- Organizational Chart
- Sample Implementation Plan
- Sample Testing and Quality Assurance Plan
- Sample Training Plan
REQUIRED STAFFING
10- Scope location
- Florida
- Reported agency
- Statewide Guardian Ad Litem Office
Questions about this RFP
How do I respond to this RFP from Florida Statewide Guardian ad Litem Office | State of Florida?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Florida Statewide Guardian ad Litem Office | State of Florida in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Executive Sponsor, Steering Committee, Project Manager, Functional Area Lead, Subject Matter Expert, Integration Lead, System Administrator, Reporting Lead, Organizational Change Management Lead, Training Lead. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Transmittal Letter, Company Background, Project Schedule, Data Conversion Plan, Security Plan, Training Plan, Sample Contracts, Functional and Technical Requirements Response. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience, software functionality, implementation methodology, key personnel, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Florida Statewide Guardian ad Litem Office | State of Florida?
All active and historical solicitations from Florida Statewide Guardian ad Litem Office | State of Florida are tracked and searchable. As a state agency, Florida Statewide Guardian ad Litem Office | State of Florida regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 14 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of June 30, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C1, Attachment C2, Resumes, Organizational Chart, Sample Implementation Plan, Sample Testing and Quality Assurance Plan, Sample Training Plan. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Florida Statewide Guardian ad Litem Office | State of Florida for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Florida. Review the full solicitation for detailed scope requirements.