Pinellas County School District Commercial Carrier Services RFP 26-TM-034, 2026
Pinellas County School DistrictSchool · Largo, FL- Due
- Nov 30, 2026
- 26 days left
- Posted
- Oct 30, 2026
- Contract term
- 1 year
- Primary contact
- Tyler Marcum
- (555) 588-6497 ext 6497
The 30-second brief
Pinellas County School District is soliciting proposals for Commercial Carrier Services under RFP #26-TM-034 to establish a pre-qualified list of vendors providing charter bus transportation and travel services for students, staff, and chaperones for in-county and out-of-county field trips, athletic activities, and extracurricular events. Services include 38, 47, 50, 51, 55, and 56+ passenger buses, limousines, flat rate trips, hourly increments, mileage rates, and multiple-night daily rates. Vendors must meet stringent federal motor carrier safety regulations, DOT compliance, vehicle maintenance, background screening, level 2 Jessica Lunsford Act clearance, and insurance requirements. Proposals are due by November 30, 2026, at 4:00 pm via the OpenGov Procurement portal. A question submission deadline is set for November 13, 2026. The contract initial period runs from January 27, 2027, to January 26, 2028, with options for three one-year renewals.
TAB II Required Regulatory and Company Documentation 10%, TAB III Vehicles, Policies, Procedures and Programs 25%, TAB IV Safety Program Information 25%, TAB V Customer References 15%, TAB VI Cost Proposal Form 25%
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Pinellas County School District is soliciting proposals for Commercial Carrier Services under RFP #26-TM-034 to establish a pre-qualified list of vendors providing charter bus transportation and travel services for students, staff, and chaperones for in-county and out-of-county field trips, athletic activities, and extracurricular events.
Services include 38, 47, 50, 51, 55, and 56+ passenger buses, limousines, flat rate trips, hourly increments, mileage rates, and multiple-night daily rates. Vendors must meet stringent federal motor carrier safety regulations, DOT compliance, vehicle maintenance, background screening, level 2 Jessica Lunsford Act clearance, and insurance requirements. Proposals are due by November 30, 2026, at 4:00 pm via the OpenGov Procurement portal. A question submission deadline is set for November 13, 2026. The contract initial period runs from January 27, 2027, to January 26, 2028, with options for three one-year renewals.
EVALUATION CRITERIA
7- TAB II Required Regulatory and Company Documentation 10%
- TAB III Vehicles
- Policies
- Procedures and Programs 25%
- TAB IV Safety Program Information 25%
- TAB V Customer References 15%
- TAB VI Cost Proposal Form 25%
REQUIRED ATTACHMENTS
23- Certificate of Liability Insurance
- Letter of Interest
- USDOT identification number
- Driver Level 2 screening/badge documentation
- Company policy statement on overbooking and subcontracting
- USDOT FMCSR compliance review
- Accident Register
- Loss run history
- Form MCS-90B
- Vehicle registration list
- Maintenance program description
- Emergency policy statement
- Safety program information
- ASE mechanic certifications
- Customer references
- Cost Proposal form
- Human Trafficking Affidavit
- Statement of Principal Place of Business
- Sworn Statement Under Section 287.133(3)(a) Public Entity Crimes
- Drug Free Workplace Certification
- Debarment Form AD-1048
- Non-Collusion Statement
- Submittal Confirmation
- Submit to
- https://procurement.opengov.com/portal/PCSB
- Duration
- 12 months
- Scope location
- Largo, FL
Questions about this RFP
How do I respond to this RFP from Pinellas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/PCSB. For questions, contact Tyler Marcum.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pinellas County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tyler Marcum at (555) 588-6497 ext 6497. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "TAB II Required Regulatory and Company Documentation 10%, TAB III Vehicles, Policies, Procedures and Programs 25%, TAB IV Safety Program Information 25%, TAB V Customer References 15%, TAB VI Cost Pro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pinellas County School District?
All active and historical solicitations from Pinellas County School District are tracked and searchable. As a school agency, Pinellas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Liability Insurance, Letter of Interest, USDOT identification number, driver Level 2 screening/badge documentation, company policy statement on overbooking and subcontracting, USDOT FMC. Review the full document from Pinellas County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Largo, FL. Review the full solicitation for detailed scope requirements.