Southmoreland School District MFP Procurement and Print Management RFP
Southmoreland SDSchool · Alverton, PA- Due
- Nov 14, 2025
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Pam Mondock
The 30-second brief
Southmoreland School District is seeking proposals for 20 new MFPs and a 60-month print management contract for 26 existing HP and Lexmark printers. Proposals are due to the business office by November 14th.
20 new MFPs, Print Management services, Maintenance agreement, Technical support, Training
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Summary
Southmoreland School District is seeking proposals for 20 new MFPs and a 60-month print management contract for 26 existing HP and Lexmark printers. Proposals are due to the business office by November 14th.
REQUIRED DELIVERABLES
5- 20 new MFPs
- Print Management services
- Maintenance agreement
- Technical support
- Training
REQUIRED ATTACHMENTS
3- Non-Collusion Affidavit
- Specification sheets
- Schedule A
- Submit to
- 2351 Route 981, Alverton, PA 15612
- Duration
- 60 months
- Scope location
- Alverton, PA
- Reported agency
- Southmoreland School District
Questions about this RFP
How do I respond to this RFP from Southmoreland SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2351 Route 981, Alverton, PA 15612. For questions, contact Pam Mondock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southmoreland SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pam Mondock. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 20 new MFPs, Print Management services, Maintenance agreement, Technical support, Training. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Southmoreland SD?
All active and historical solicitations from Southmoreland SD are tracked and searchable. As a school agency, Southmoreland SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, specification sheets, Schedule A. Review the full document from Southmoreland SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alverton, PA. Review the full solicitation for detailed scope requirements.