Southern West Virginia Housing - HVAC System Replacement - Sophia and Mabscott, WV 2026
Housing Authority of Raleigh countyLocal Housing Authority · Beckley, WV- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Primary contact
- Timothy Dawson
- (304) 255-5164
The 30-second brief
Southern West Virginia Housing seeks licensed HVAC contractors to furnish and install complete replacement heating and cooling systems in four public housing apartment units located in Sophia and Mabscott, WV. The scope includes removal and disposal of existing systems, installation of electric heat pump systems and natural gas furnaces (nominal 2.5-ton, minimum 14 SEER2), matched air handlers, supplemental heat strips, condensate overflow protection, digital programmable thermostats, and return-air modifications. Work is subject to Davis-Bacon prevailing wage requirements, HUD Capital Fund Program rules, and Section 3 preferences. Proposals are due by September 9, 2026, submitted via email or delivered to SWVH main office in Beckley, WV. Evaluation prioritizes relevant experience, cost, schedule, veteran-owned businesses, and local small businesses.
Relevant experience including prior Davis-Bacon experience, cost comparisons, work scheduling speed, veteran-owned businesses, local small businesses
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Summary
Southern West Virginia Housing seeks licensed HVAC contractors to furnish and install complete replacement heating and cooling systems in four public housing apartment units located in Sophia and Mabscott, WV. The scope includes removal and disposal of existing systems, installation of electric heat pump systems and natural gas furnaces (nominal 2.5-ton, minimum 14 SEER2), matched air handlers, supplemental heat strips, condensate overflow protection, digital programmable thermostats, and return-air modifications.
Work is subject to Davis-Bacon prevailing wage requirements, HUD Capital Fund Program rules, and Section 3 preferences. Proposals are due by September 9, 2026, submitted via email or delivered to SWVH main office in Beckley, WV. Evaluation prioritizes relevant experience, cost, schedule, veteran-owned businesses, and local small businesses.
EVALUATION CRITERIA
5- Relevant experience including prior Davis-Bacon experience
- Cost comparisons
- Work scheduling speed
- Veteran-owned businesses
- Local small businesses
REQUIRED ATTACHMENTS
6- WV Business License and proof of good standing
- Current West Virginia Contractor's License with HVAC classification
- EPA Section 608 certification for technicians performing refrigerant work
- W-9
- Proof of insurance
- Active SAM registration with UEI number
- Submit to
- [email protected]
- Scope location
- Sophia, WV, Mabscott, WV
- Projected sq ft
- 4 sq ft
- Reported agency
- Southern West Virginia Housing
Questions about this RFP
How do I respond to this RFP from Housing Authority of Raleigh county?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Timothy Dawson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority of Raleigh county in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Timothy Dawson at (304) 255-5164. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience including prior Davis-Bacon experience, cost comparisons, work scheduling speed, veteran-owned businesses, local small businesses" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of Raleigh county?
All active and historical solicitations from Housing Authority of Raleigh county are tracked and searchable. As a local housing authority agency, Housing Authority of Raleigh county regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: WV Business License and proof of good standing, current West Virginia Contractor's License with HVAC classification, EPA Section 608 certification for technicians performing refrigerant work, W-9, pro. Review the full document from Housing Authority of Raleigh county for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sophia, WV, Mabscott, WV. The total projected area is 4 sq ft. Review the full solicitation for detailed scope requirements.