Shelby County Board of Education - HVAC Replacements (5 Locations) - RFP #110226JKG (2026)
Shelby County School DistrictSchool · Memphis, TN- Due
- Nov 2, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- JaNese K. Graves
- (901) 416-5376
The 30-second brief
Shelby County Board of Education (SCBE) / Memphis-Shelby County Schools (MSCS) is soliciting design-build proposals for HVAC Replacements across 5 locations in Memphis, Tennessee, including American Way Middle School, Douglas High School, Fairley High School, Manassas High School, and Winchester Elementary School. The project scope involves architectural and engineering services, removal of existing chillers, rooftop units, heat pumps, boilers, and associated piping, and the installation of new magnetic-bearing oil-free chillers, air handling units, rooftop units, variable air volume (VAV) boxes, pumps, DDC building automation and control systems, GPS ionizers, and related mechanical systems. The submission deadline is November 2, 2026, at 11:00 AM CST. Mandatory pre-proposal conferences and site visits are scheduled for October 12 and October 13, 2026. Written questions are due by October 10, 2026 (or October 19, 2026). Contractors must possess a valid Tennessee contractor's license, submit a 5% bid bond, and comply with TBI background check, fingerprinting, and E-Verify requirements. Evaluation criteria include approach to satisfying requirements, qualifications and experience, references, cost, and financial stability.
Project Plan/Methodology & Approach (45%), Qualifications & Experience (35%), References (10%), Cost (5%), Financial Stability (5%)
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Summary
Shelby County Board of Education (SCBE) / Memphis-Shelby County Schools (MSCS) is soliciting design-build proposals for HVAC Replacements across 5 locations in Memphis, Tennessee, including American Way Middle School, Douglas High School, Fairley High School, Manassas High School, and Winchester Elementary School.
The project scope involves architectural and engineering services, removal of existing chillers, rooftop units, heat pumps, boilers, and associated piping, and the installation of new magnetic-bearing oil-free chillers, air handling units, rooftop units, variable air volume (VAV) boxes, pumps, DDC building automation and control systems, GPS ionizers, and related mechanical systems. The submission deadline is November 2, 2026, at 11:00 AM CST. Mandatory pre-proposal conferences and site visits are scheduled for October 12 and October 13, 2026. Written questions are due by October 10, 2026 (or October 19, 2026). Contractors must possess a valid Tennessee contractor's license, submit a 5% bid bond, and comply with TBI background check, fingerprinting, and E-Verify requirements. Evaluation criteria include approach to satisfying requirements, qualifications and experience, references, cost, and financial stability.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
13- Bid Bond (5%)
- Addenda Acknowledgement Form (Appendix B)
- References (Appendix C)
- Completed Non-Collusion Certificate (Appendix D)
- Completed Debarment Affidavit (Appendix E)
- Completed Anti-Bribery Affidavit (Appendix F)
- Certificate of Insurance Coverage (Appendix G)
- 2011 Local Preference Purchasing (Appendix H)
- Cost Proposal Form (Appendix I)
- Non-Boycott of Israel Certification (Appendix J)
- Iran Divestment Act Certification (Appendix K)
- Certificate Regarding Lobbying (Appendix L)
- State of Tennessee Certificate of Existence
- Submit to
- Proposals must be mailed or delivered to Procurement Services, 160 Glenn Rogers Sr. Street, Room 126, Memphis, Tennessee 38112-4892 (electronic or facsimile submissions not accepted).
- Scope location
- Memphis, TN
- Reported agency
- Shelby County Board of Education
Questions about this RFP
How do I respond to this RFP from Shelby County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Proposals must be mailed or delivered to Procurement Services, 160 Glenn Rogers Sr. Street, Room 126, Memphis, Tennessee 38112-4892 (electronic or facsimile submissions not accepted).. For questions, contact JaNese K. Graves.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shelby County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is JaNese K. Graves at (901) 416-5376. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Plan/Methodology & Approach (45%), Qualifications & Experience (35%), References (10%), Cost (5%), Financial Stability (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shelby County School District?
All active and historical solicitations from Shelby County School District are tracked and searchable. As a school agency, Shelby County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond (5%), Addenda Acknowledgement Form (Appendix B), References (Appendix C), Completed Non-Collusion Certificate (Appendix D), Completed Debarment Affidavit (Appendix E), Completed Anti-Bribery. Review the full document from Shelby County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, TN. Review the full solicitation for detailed scope requirements.