Shelby County Board of Education - Berclair Elementary Roof Replacement - RFP # 110326DW (2026)
Shelby County School DistrictSchool · Memphis, TN- Due
- Nov 3, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Douglas Williamson
- (901) 416-5376
The 30-second brief
The Shelby County Board of Education (SCBE) is seeking proposals for the complete roof replacement at Berclair Elementary School located in Memphis, Tennessee, under RFP # 110326DW. The scope of work includes removal of existing roof components, insulation, and shingle/Duro-last roofing to fully expose the deck and substrate; repairing or replacing damaged deck portions; installing new insulation meeting a minimum R30 value; shingle roofing and membrane roofing installation; repairing or replacing flashings, siding, dormers, valley framing, gutters, downspouts, fascia boards, splash blocks, and roof scuttles; and 100% testing and commissioning. A mandatory pre-proposal conference/site visit is scheduled for October 12, 2026, at 9:00 AM CST at Berclair Elementary, 810 N. Perkins Rd., Memphis, TN 38112. Questions are due by October 19, 2026, at 10:00 AM CST. Proposals must be received no later than November 03, 2026, at 2:00 PM CST, submitted by mail or delivery to the Procurement Office, 160 Glenn Rogers Sr. Street, Room 126, Memphis, TN 38112. Requirements include a 5% bid bond, 100% performance and labor bond for contracts over $100K, Tennessee contractor licensing, background checks/TBI fingerprinting, and E-Verify compliance. Evaluation criteria emphasize project plan/methodology & approach (45%), qualifications & experience (35%), references (10%), cost (5%), and financial stability (5%).
Removal of all existing roof components to the existing deck; repair/replace damaged deck portions; replace damaged insulation and install new insulation (minimum R30 value); replace shingle roofing and membrane roofing; repair/replace damages at dormers, Sidings, Flashings, And fascia; replace valley framing at deck level; replace gutters, Fascia boards, Downspouts, Splash blocks, Rain leaders, And roof scuttles; 100% testing and commissioning
Project Plan/Methodology & Approach (45%), Qualifications & Experience (35%), References (10%), Cost (5%), Financial Stability (5%)
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Summary
The Shelby County Board of Education (SCBE) is seeking proposals for the complete roof replacement at Berclair Elementary School located in Memphis, Tennessee, under RFP # 110326DW. The scope of work includes removal of existing roof components, insulation, and shingle/Duro-last roofing to fully expose the deck and substrate; repairing or replacing damaged deck portions; installing new insulation meeting a minimum R30 value; shingle roofing and membrane roofing installation; repairing or replacing flashings, siding, dormers, valley framing, gutters, downspouts, fascia boards, splash blocks, and roof scuttles; and 100% testing and commissioning.
A mandatory pre-proposal conference/site visit is scheduled for October 12, 2026, at 9:00 AM CST at Berclair Elementary, 810 N. Perkins Rd., Memphis, TN 38112. Questions are due by October 19, 2026, at 10:00 AM CST. Proposals must be received no later than November 03, 2026, at 2:00 PM CST, submitted by mail or delivery to the Procurement Office, 160 Glenn Rogers Sr. Street, Room 126, Memphis, TN 38112. Requirements include a 5% bid bond, 100% performance and labor bond for contracts over $100K, Tennessee contractor licensing, background checks/TBI fingerprinting, and E-Verify compliance. Evaluation criteria emphasize project plan/methodology & approach (45%), qualifications & experience (35%), references (10%), cost (5%), and financial stability (5%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Removal of all existing roof components to the existing deck
- Repair/replace damaged deck portions
- Replace damaged insulation and install new insulation (minimum R30 value)
- Replace shingle roofing and membrane roofing
- Repair/replace damages at dormers, Sidings, Flashings, And fascia
- Replace valley framing at deck level
- Replace gutters, Fascia boards, Downspouts, Splash blocks, Rain leaders, And roof scuttles
- 100% testing and commissioning
REQUIRED ATTACHMENTS
13- Bid Bond (5%)
- Certificate of Insurance Coverage
- Addenda Acknowledgement Form
- References
- Non-Collusion Certificate
- Debarment Affidavit
- Anti-Bribery Affidavit
- Cost Proposal Form
- Non-Boycott of Israel Certification
- Iran Divestment Act Certification
- Certificate Regarding Lobbying
- Tennessee Business License
- State of Tennessee Certificate of Existence
- Submit to
- Proposals must be mailed or delivered to the Procurement Office, 160 Glenn Rogers Sr. Street, Room 126, Memphis, TN 38112
- Duration
- 12 months
- Scope location
- Memphis, Tennessee
- Reported agency
- Shelby County Board of Education
Questions about this RFP
How do I respond to this RFP from Shelby County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Proposals must be mailed or delivered to the Procurement Office, 160 Glenn Rogers Sr. Street, Room 126, Memphis, TN 38112. For questions, contact Douglas Williamson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shelby County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Douglas Williamson at (901) 416-5376. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal of all existing roof components to the existing deck; repair/replace damaged deck portions; replace damaged insulation and install new insulation (minimum R30 value); replace shingle roofing and membrane roofing; repair/replace damages at dormers, Sidings, Flashings, And fascia; replace vall. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Plan/Methodology & Approach (45%), Qualifications & Experience (35%), References (10%), Cost (5%), Financial Stability (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shelby County School District?
All active and historical solicitations from Shelby County School District are tracked and searchable. As a school agency, Shelby County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond (5%), Certificate of Insurance Coverage, Addenda Acknowledgement Form, References, Non-Collusion Certificate, Debarment Affidavit, Anti-Bribery Affidavit, Cost Proposal Form, Non-Boycott of I. Review the full document from Shelby County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, Tennessee. Review the full solicitation for detailed scope requirements.