School District of Palm Beach County - Travel Agency and Tour Operation Services - RFP No. 26C-024C (2026)
Palm Beach County School DistrictSchool · West Palm Beach, FL- Due
- Jun 10, 2026
- Deadline passed
- Posted
- Apr 20, 2026
- Contract term
- 5 years
- Primary contact
- Cheri Rosen
The 30-second brief
The School District of Palm Beach County is seeking proposals from qualified travel agencies and tour operators to provide travel agency and tour operation services for day trips, overnight trips, event planning, and scheduling field trips for students, staff, and chaperones on an as-needed basis. The contract duration is 5 years with an estimated annual spend of approximately $7,000,000. Services include local, regional, national, and international travel by airlines, cruises, trains, and buses, lodging, instructional bookings (zoos, museums, galleries), tour expert services, food coordination, and rental vehicle/bus transportation. The submission deadline is June 10, 2026, at 2:00 PM EST, with a question deadline of May 19, 2026. Required requirements include Florida Sellers of Travel licensing, active Certificate of Authority, Small Business Enterprise (SBE) participation goals, background checks per the Jessica Lunsford Act, and comprehensive insurance coverage.
Experience and Qualifications of the Firm (30 points), Qualifications of Proposer’s Staff (20 points), Approach/Methodology (30 points), Time of Completion (10 points), Small Business Enterprise Participation (10 points)
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Summary
The School District of Palm Beach County is seeking proposals from qualified travel agencies and tour operators to provide travel agency and tour operation services for day trips, overnight trips, event planning, and scheduling field trips for students, staff, and chaperones on an as-needed basis.
The contract duration is 5 years with an estimated annual spend of approximately $7,000,000. Services include local, regional, national, and international travel by airlines, cruises, trains, and buses, lodging, instructional bookings (zoos, museums, galleries), tour expert services, food coordination, and rental vehicle/bus transportation. The submission deadline is June 10, 2026, at 2:00 PM EST, with a question deadline of May 19, 2026. Required requirements include Florida Sellers of Travel licensing, active Certificate of Authority, Small Business Enterprise (SBE) participation goals, background checks per the Jessica Lunsford Act, and comprehensive insurance coverage.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
12- Beneficial Interest and Disclosure of Ownership Affidavit
- Conflict of Interest Statement
- Complaint Notifications
- References
- Company Financials
- SBE Participation Letter of Intent Form 1525
- Sub-Consultant Subcontractor & Vendor Participation Services Form 1526
- W-9
- Drug-Free Workplace Certification
- Debarment Certification
- Certificate of Insurance
- Seller of Travel License
- Submit to
- www.bidnetdirect.com
- Scope location
- Palm Beach County, Florida
- Reported agency
- School District of Palm Beach County
Questions about this RFP
How do I respond to this RFP from Palm Beach County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.bidnetdirect.com. For questions, contact Cheri Rosen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Palm Beach County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheri Rosen. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications of the Firm (30 points), Qualifications of Proposer’s Staff (20 points), Approach/Methodology (30 points), Time of Completion (10 points), Small Business Enterprise Parti..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Palm Beach County School District?
All active and historical solicitations from Palm Beach County School District are tracked and searchable. As a school agency, Palm Beach County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Beneficial Interest and Disclosure of Ownership Affidavit, Conflict of Interest Statement, Complaint Notifications, References, Company Financials, SBE Participation Letter of Intent Form 1525, Sub-Co. Review the full document from Palm Beach County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palm Beach County, Florida. Review the full solicitation for detailed scope requirements.