School District of Palm Beach County HVAC Mechanical Contractor Services ITB 26C-34V 2025
Palm Beach County School DistrictSchool · West Palm Beach, FL- Due
- Nov 10, 2025
- Deadline passed
- Posted
- Jan 24, 2025
- Contract term
- 3 years
- Primary contact
- Debra Hammerschlag
- (800) 835-4603
The 30-second brief
The School District of Palm Beach County is soliciting bids for HVAC Mechanical Contractor Services for systems over 50 tons, including maintenance, repairs, and installations. Bids are due November 10, 2025.
Bidder Acknowledgement, Area Representative, Required Response Form, Bid Summary Document, Certificates/License, Beneficial Interest and Disclosure of Ownership Affidavit, Debarment Certification, Reference Document, Early Payment Terms, Form 1525, Form 1526, Form 0580, Organizational Profile, Company Financials, Conflict of Interest Statement, E-Verify Form, Complaint Notification, Bidders Certification for Byrd Anti-Lobbying, Form 2220
Lowest total cost, past performance, ability to meet timeline, financial fitness, litigation history
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Summary
The School District of Palm Beach County is soliciting bids for HVAC Mechanical Contractor Services for systems over 50 tons, including maintenance, repairs, and installations. Bids are due November 10, 2025.
EVALUATION CRITERIA
5- Lowest total cost
- Past performance
- Ability to meet timeline
- Financial fitness
- Litigation history
REQUIRED DELIVERABLES
19- Bidder Acknowledgement
- Area Representative
- Required Response Form
- Bid Summary Document
- Certificates/License
- Beneficial Interest and Disclosure of Ownership Affidavit
- Debarment Certification
- Reference Document
- Early Payment Terms
- Form 1525
- Form 1526
- Form 0580
- Organizational Profile
- Company Financials
- Conflict of Interest Statement
- E-Verify Form
- Complaint Notification
- Bidders Certification for Byrd Anti-Lobbying
- Form 2220
REQUIRED ATTACHMENTS
6- PBSD Form 1997
- Form 1525
- Form 1526
- Form 0580
- Form 2220
- W-9
REQUIRED STAFFING
Technician, Assistan/Helper
- Submit to
- www.bidnetdirect.com/palmbeachschools
- Scope location
- Palm Beach County, FL
- Reported agency
- School District of Palm Beach County
Questions about this ITB
How do I respond to this ITB from Palm Beach County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.bidnetdirect.com/palmbeachschools. For questions, contact Debra Hammerschlag.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Palm Beach County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Hammerschlag at (800) 835-4603. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician, Assistan/Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder Acknowledgement, Area Representative, Required Response Form, Bid Summary Document, Certificates/License, Beneficial Interest and Disclosure of Ownership Affidavit, Debarment Certification, Reference Document, Early Payment Terms, Form 1525, Form 1526, Form 0580, Organizational Profile, Compa. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total cost, past performance, ability to meet timeline, financial fitness, litigation history" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Palm Beach County School District?
All active and historical solicitations from Palm Beach County School District are tracked and searchable. As a school agency, Palm Beach County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: PBSD Form 1997, Form 1525, Form 1526, Form 0580, Form 2220, W-9. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Palm Beach County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palm Beach County, FL. Review the full solicitation for detailed scope requirements.