School District of Jefferson - Jefferson Middle School Unit Ventilator Project - 2026
Jefferson School DistrictSchool · Jefferson, WI- Due
- Dec 2, 2026
- 17 days left
- Posted
- Nov 11, 2026
- Duration
- 9 months
- Primary contact
- Tim Graffin
- (920) 675-1090
The 30-second brief
The School District of Jefferson is requesting proposals from qualified mechanical contractors for the Jefferson Middle School 2nd-floor unit ventilator replacement project located at 509 South Taft Avenue, Jefferson, WI 53549. The scope of work includes removing 18 existing Trane Univents, furnishing and installing 18 new Trane Unit Ventilators with reheat configuration coils, installing isolation valves and connecting piping, intake modifications and framing insulation, concrete cutting and wall modifications in Room 233 to accommodate an upsized Trane VUVE 150 unit, and patching or replacing pipe insulation. Proposals are due by December 2, 2026, at 3:00 PM CST, and can be submitted via email to [email protected] or delivered to the District Office at 206 South Taft Avenue, Jefferson, WI 53549. Project completion for all unit ventilator installation is scheduled for July 30, 2027, with final testing and operational checks by August 16, 2027. Vendors must submit proof of licensing and insurance with a minimum $2,000,000 liability policy, warranty description, lump-sum fee proposal, subcontractor details, and K-12 educational references. Evaluation criteria include proposal conciseness and responsiveness, fee schedule, prior experience, qualifications, references, and PreK-12 school project expertise.
Conciseness, responsiveness, and completeness of information requested; Fee schedule; Prior experience, qualifications, references, and past performance; Experience/expertise in PreK-12 school projects
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The School District of Jefferson is requesting proposals from qualified mechanical contractors for the Jefferson Middle School 2nd-floor unit ventilator replacement project located at 509 South Taft Avenue, Jefferson, WI 53549.
The scope of work includes removing 18 existing Trane Univents, furnishing and installing 18 new Trane Unit Ventilators with reheat configuration coils, installing isolation valves and connecting piping, intake modifications and framing insulation, concrete cutting and wall modifications in Room 233 to accommodate an upsized Trane VUVE 150 unit, and patching or replacing pipe insulation. Proposals are due by December 2, 2026, at 3:00 PM CST, and can be submitted via email to [email protected] or delivered to the District Office at 206 South Taft Avenue, Jefferson, WI 53549. Project completion for all unit ventilator installation is scheduled for July 30, 2027, with final testing and operational checks by August 16, 2027. Vendors must submit proof of licensing and insurance with a minimum $2,000,000 liability policy, warranty description, lump-sum fee proposal, subcontractor details, and K-12 educational references. Evaluation criteria include proposal conciseness and responsiveness, fee schedule, prior experience, qualifications, references, and PreK-12 school project expertise.
EVALUATION CRITERIA
4- Conciseness, responsiveness, and completeness of information requested
- Fee schedule
- Prior experience, qualifications, references, and past performance
- Experience/expertise in PreK-12 school projects
REQUIRED ATTACHMENTS
5- Fee proposal
- Warranty description
- Proof of licensing and insurance
- Subcontractor information
- Recent K-12 educational references
- Submit to
- [email protected] or School District of Jefferson, DISTRICT OFFICE, 206 South Taft Avenue, Jefferson, WI 53549
- Scope location
- Jefferson, WI
- Projected sq ft
- 92,090 sq ft
- Reported agency
- School District of Jefferson
Questions about this RFP
How do I respond to this RFP from Jefferson School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or School District of Jefferson, DISTRICT OFFICE, 206 South Taft Avenue, Jefferson, WI 53549. For questions, contact Tim Graffin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jefferson School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tim Graffin at (920) 675-1090. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Conciseness, responsiveness, and completeness of information requested; Fee schedule; Prior experience, qualifications, references, and past performance; Experience/expertise in PreK-12 school project..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jefferson School District?
All active and historical solicitations from Jefferson School District are tracked and searchable. As a school agency, Jefferson School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 9 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee proposal, Warranty description, Proof of licensing and insurance, Subcontractor information, Recent K-12 educational references. Review the full document from Jefferson School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jefferson, WI. The total projected area is 92090 sq ft. Review the full solicitation for detailed scope requirements.
