School District of Jefferson - District-wide Snow and Ice Removal Services - 2026-2027
Jefferson School DistrictSchool · Jefferson, WI- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Contract term
- 1 year
- Primary contact
- Tim Graffin
- (920) 675-1090
The 30-second brief
The School District of Jefferson is requesting proposals from qualified contractors for snow plowing, de-icing, and snow removal services for the 2026-2027 winter season. Services will be performed at East Elementary School, West Elementary School, Sullivan Elementary School, Jefferson Middle School, Jefferson High School, and the District Office in Jefferson and Sullivan, Wisconsin. The contractor must respond to accumulations of 1 inch or more without a call, ensuring all lots and high-priority areas are cleared and salted by 7:00 AM. Proposals are due by 3:00 PM CST on October 16, 2026, and must be submitted via email or delivered to the District Office. Required insurance includes workers' compensation and a liability policy of at least one million dollars.
Conciseness responsiveness and completeness of information requested objectives and deliverables, fee schedule, prior experience qualifications references and past performance, experience/expertise in PreK-12 school projects
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Summary
The School District of Jefferson is requesting proposals from qualified contractors for snow plowing, de-icing, and snow removal services for the 2026-2027 winter season.
Services will be performed at East Elementary School, West Elementary School, Sullivan Elementary School, Jefferson Middle School, Jefferson High School, and the District Office in Jefferson and Sullivan, Wisconsin. The contractor must respond to accumulations of 1 inch or more without a call, ensuring all lots and high-priority areas are cleared and salted by 7:00 AM. Proposals are due by 3:00 PM CST on October 16, 2026, and must be submitted via email or delivered to the District Office. Required insurance includes workers' compensation and a liability policy of at least one million dollars.
EVALUATION CRITERIA
4- Conciseness responsiveness and completeness of information requested objectives and deliverables
- Fee schedule
- Prior experience qualifications references and past performance
- Experience/expertise in PreK-12 school projects
REQUIRED ATTACHMENTS
4- Certificate of Insurance
- Fee proposal
- K-12 educational experience
- Company information and list of key personnel
- Submit to
- [email protected] or School District of Jefferson – DISTRICT OFFICE, 206 South Taft Avenue, Jefferson, WI 53549
- Duration
- 6 months
- Scope location
- Jefferson, WI
- Reported agency
- School District of Jefferson
Questions about this RFP
How do I respond to this RFP from Jefferson School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or School District of Jefferson – DISTRICT OFFICE, 206 South Taft Avenue, Jefferson, WI 53549. For questions, contact Tim Graffin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jefferson School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tim Graffin at (920) 675-1090. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Conciseness responsiveness and completeness of information requested objectives and deliverables, fee schedule, prior experience qualifications references and past performance, experience/expertise in..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jefferson School District?
All active and historical solicitations from Jefferson School District are tracked and searchable. As a school agency, Jefferson School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, fee proposal, K-12 educational experience, company information and list of key personnel. Review the full document from Jefferson School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jefferson, WI. Review the full solicitation for detailed scope requirements.