School District of Jefferson MFP Fleet RFP #2026
Jefferson School DistrictSchool · Jefferson, WI- Due
- Feb 13, 2026
- Deadline passed
- Posted
- Jan 15, 2026
- Contract term
- 5 years
- Primary contact
- Jason Poeppel
- 920-675-1080
The 30-second brief
Request for proposals from qualified vendors for a district-wide MFP fleet, including a 5-year equipment lease and managed print services. Project requires competitive bids and will involve technical discovery, finalist presentations, and onsite testing.
Turnkey solution including MFP fleet, maintenance, and integration with PaperCut MF.
5-Year Total Cost of Ownership, Prior K-12 experience, qualifications, and local service references, Committee and User experience, including PaperCut (or Equivalent)
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Summary
Request for proposals from qualified vendors for a district-wide MFP fleet, including a 5-year equipment lease and managed print services. Project requires competitive bids and will involve technical discovery, finalist presentations, and onsite testing.
EVALUATION CRITERIA
6- 5-Year Total Cost of Ownership
- Prior K-12 experience
- Qualifications
- Local service references
- Committee and User experience
- Including PaperCut (or Equivalent)
REQUIRED DELIVERABLES
3- Turnkey solution including MFP fleet
- Maintenance
- Integration with PaperCut MF
- Submit to
- Via email to Jason Poeppel ([email protected])
- Scope location
- District-Wide
- Reported agency
- SCHOOL DISTRICT OF JEFFERSON
Questions about this RFP
How do I respond to this RFP from Jefferson School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Via email to Jason Poeppel ([email protected]). For questions, contact Jason Poeppel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jefferson School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Poeppel at 920-675-1080. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Turnkey solution including MFP fleet, maintenance, and integration with PaperCut MF.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "5-Year Total Cost of Ownership, Prior K-12 experience, qualifications, and local service references, Committee and User experience, including PaperCut (or Equivalent)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jefferson School District?
All active and historical solicitations from Jefferson School District are tracked and searchable. As a school agency, Jefferson School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Jefferson School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: District-Wide. Review the full solicitation for detailed scope requirements.