Sarasota County Specialty Moving Services for Museum / Archives - IFB # 262896MF (2026)
Sarasota CountyCounty · Sarasota, FL- Due
- Nov 10, 2026
- 6 days left
- Posted
- Sep 30, 2026
- Duration
- 4 months
- Primary contact
- Melissa Neel
- (941) 861-5128
The 30-second brief
Sarasota County seeks professional moving services and project management for fragile historical artifacts, artwork, museum objects, and archival records from multiple storage locations (CJC, Cattlemen F, Osprey Library) to the new Sarasota County History Center at 110 Apex Road, Sarasota, FL. The work includes packing (where specified), transport, uncrating, and installation of items such as the 850-pound Bertha Palmer marble stele, map cases, shelving units, film cans, and boxed records. Bidders must demonstrate experience handling museum artifacts and fine art within the past 7 years and pass FDLE CJC background checks. The submission deadline is November 3, 2026, with a notice of interest deadline of October 15, 2026.
Type A Artwork (230 items), Type B Boxed Archival Records, Working Files and Books (3, 039 boxes), Type C Oversized Archival Records in Flat Boxes or Large Bound Volumes (970 boxes/volumes), Type D Oversize Archival Records in Tubes (490 tubes), Type E Boxed Small Objects - Stackable (810 boxes), Type F Boxed Small Objects - Non-Stackable (120 boxes), Type G Unboxed Small Objects in Gondolas (18 gondolas), Type H Map Cases (54 cases), Type I Oversize Objects - Crated (20 objects including Bertha Palmer Stele, Chicago White Sox Sign, Cincinnati Reds Sign), Type J Oversize Objects - Uncrated (270 objects), Type K Film Cans (190 cans), Type L Aerial Photo Cases (20 cases), Type M Archival Supplies and Equipment (30 boxes + oversize), Type N Office Furniture and Equipment, Type S Shelving (Freestanding, Modular, Adjustable pallet, Wall-mounted cantilever, And pallet shelving units)
Lowest total bid price
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Sarasota County seeks professional moving services and project management for fragile historical artifacts, artwork, museum objects, and archival records from multiple storage locations (CJC, Cattlemen F, Osprey Library) to the new Sarasota County History Center at 110 Apex Road, Sarasota, FL. The work includes packing (where specified), transport, uncrating, and installation of items such as the 850-pound Bertha Palmer marble stele, map cases, shelving units, film cans, and boxed records.
Bidders must demonstrate experience handling museum artifacts and fine art within the past 7 years and pass FDLE CJC background checks. The submission deadline is November 3, 2026, with a notice of interest deadline of October 15, 2026.
EVALUATION CRITERIA
Lowest total bid price
REQUIRED DELIVERABLES
Type A Artwork (230 items), Type B Boxed Archival Records, Working Files and Books (3, 039 boxes), Type C Oversized Archival Records in Flat Boxes or Large Bound Volumes (970 boxes/volumes), Type D Oversize Archival Records in Tubes (490 tubes), Type E Boxed Small Objects - Stackable (810 boxes), Type F Boxed Small Objects - Non-Stackable (120 boxes), Type G Unboxed Small Objects in Gondolas (18 gondolas), Type H Map Cases (54 cases), Type I Oversize Objects - Crated (20 objects including Bertha Palmer Stele, Chicago White Sox Sign, Cincinnati Reds Sign), Type J Oversize Objects - Uncrated (270 objects), Type K Film Cans (190 cans), Type L Aerial Photo Cases (20 cases), Type M Archival Supplies and Equipment (30 boxes + oversize), Type N Office Furniture and Equipment, Type S Shelving (Freestanding, Modular, Adjustable pallet, Wall-mounted cantilever, And pallet shelving units)
REQUIRED ATTACHMENTS
Vendor Questionnaire, Pricing Table, Local & American Business Certification Form, Certificates of Insurance, Drug-Free Workplace Program Documentation, Authorization and Consent for Release of Personal Information and Criminal Background Check
- Submit to
- https://procurement.opengov.com/portal/scgov
- Scope location
- Sarasota, FL
Questions about this BID
How do I respond to this Bid from Sarasota County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/scgov. For questions, contact Melissa Neel.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Sarasota County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Neel at (941) 861-5128. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Type A Artwork (230 items), Type B Boxed Archival Records, Working Files and Books (3, 039 boxes), Type C Oversized Archival Records in Flat Boxes or Large Bound Volumes (970 boxes/volumes), Type D Oversize Archival Records in Tubes (490 tubes), Type E Boxed Small Objects - Stackable (810 boxes), Ty. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total bid price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sarasota County?
All active and historical solicitations from Sarasota County are tracked and searchable. As a county agency, Sarasota County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire, Pricing Table, Local & American Business Certification Form, Certificates of Insurance, Drug-Free Workplace Program Documentation, Authorization and Consent for Release of Person. Review the full document from Sarasota County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sarasota, FL. Review the full solicitation for detailed scope requirements.