Santa Rosa ISD RFP 26-PROP04 Copiers and Printers Lease 2026
Santa Rosa Independent School DistrictSchool · Santa Rosa, TX- Due
- Mar 12, 2026
- Deadline passed
- Posted
- Feb 17, 2026
- Duration
- 48 months
- Primary contact
- Marisa Cuevas
- (956) 636-9800 ext 115
The 30-second brief
Santa Rosa ISD is seeking sealed proposals for Copiers and Printers Lease including Maintenance for a 48-month contract. The district aims to maintain efficiency, reduce costs, and enhance document workflow.
New multifunction devices, Maintenance, Service and support, Implementation plan, User training
Total Cost of Ownership, Technical Solution and Equipment Specifications, Implementation Approach and Timeline, Service and Support, Experience and References, Value-Added Services
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Summary
Santa Rosa ISD is seeking sealed proposals for Copiers and Printers Lease including Maintenance for a 48-month contract. The district aims to maintain efficiency, reduce costs, and enhance document workflow.
EVALUATION CRITERIA
6- Total Cost of Ownership
- Technical Solution and Equipment Specifications
- Implementation Approach and Timeline
- Service and Support
- Experience and References
- Value-Added Services
REQUIRED DELIVERABLES
5- New multifunction devices
- Maintenance
- Service and support
- Implementation plan
- User training
REQUIRED ATTACHMENTS
5- Proposal Acknowledgment Form
- Felony Conviction Notice
- References
- Statement of Non-Collusion
- Conflict of Interest Questionnaire
- Submit to
- Business Office, District Administration Building, Rm# A129, 102 Jesus R. Cruz St, Santa Rosa, Texas 78593
- Scope location
- Santa Rosa, Texas
- Reported agency
- Santa Rosa ISD
Questions about this RFP
How do I respond to this RFP from Santa Rosa Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Business Office, District Administration Building, Rm# A129, 102 Jesus R. Cruz St, Santa Rosa, Texas 78593. For questions, contact Marisa Cuevas.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Rosa Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marisa Cuevas at (956) 636-9800 ext 115. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New multifunction devices, Maintenance, Service and support, Implementation plan, User training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Cost of Ownership, Technical Solution and Equipment Specifications, Implementation Approach and Timeline, Service and Support, Experience and References, Value-Added Services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Rosa Independent School District?
All active and historical solicitations from Santa Rosa Independent School District are tracked and searchable. As a school agency, Santa Rosa Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 48 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Acknowledgment Form, Felony Conviction Notice, References, Statement of Non-Collusion, Conflict of Interest Questionnaire. Review the full document from Santa Rosa Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Rosa, Texas. Review the full solicitation for detailed scope requirements.