RISE Prep Academies HVAC Services & Preventative Maintenance RFP 2026
Rise Prep Lower Academy SchoolSchool · Woonsocket, RI- Due
- Jun 1, 2026
- Deadline passed
- Posted
- May 18, 2026
- Primary contact
- Rosalind DaCruz
- (401) 765-5127
The 30-second brief
RISE Prep Academies seeks qualified HVAC contractors to provide ongoing preventative maintenance, inspection, and repair services for school facilities located at 30 Cumberland Street in Woonsocket, Rhode Island. The scope includes seasonal HVAC inspections, filter replacement, coil cleaning, thermostat calibration, belt and motor checks, refrigerant levels, drain line clearing, on-demand repairs, emergency response, system optimization, compliance documentation, and servicing rooftop units, split systems, boilers, furnaces, air handling units, and ventilation systems. Proposals are due by June 1, 2026, at 12:00 PM, with an optional site walk-through scheduled for May 29, 2026, and RFI submissions due by May 26, 2026. Submissions require company information, experience references, preventative maintenance schedules, pricing structures, and proof of insurance or relevant Rhode Island licenses.
Seasonal HVAC system inspections (minimum: 2–4 times per year), Filter replacement (per manufacturer recommendations), Coil cleaning and inspection, Thermostat calibration and testing, Belt, Motor, And electrical component inspection, Refrigerant level checks, Lubrication of moving parts, Drain line inspection and clearing, On-demand repair services as needed, Emergency response, Troubleshooting system failures, Replacement of faulty components
Experience and qualifications, Responsiveness and service model, Cost and value, References, Ability to support multiple facilities
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Summary
RISE Prep Academies seeks qualified HVAC contractors to provide ongoing preventative maintenance, inspection, and repair services for school facilities located at 30 Cumberland Street in Woonsocket, Rhode Island.
The scope includes seasonal HVAC inspections, filter replacement, coil cleaning, thermostat calibration, belt and motor checks, refrigerant levels, drain line clearing, on-demand repairs, emergency response, system optimization, compliance documentation, and servicing rooftop units, split systems, boilers, furnaces, air handling units, and ventilation systems. Proposals are due by June 1, 2026, at 12:00 PM, with an optional site walk-through scheduled for May 29, 2026, and RFI submissions due by May 26, 2026. Submissions require company information, experience references, preventative maintenance schedules, pricing structures, and proof of insurance or relevant Rhode Island licenses.
EVALUATION CRITERIA
5- Experience and qualifications
- Responsiveness and service model
- Cost and value
- References
- Ability to support multiple facilities
REQUIRED DELIVERABLES
14- Seasonal HVAC system inspections (minimum: 2–4 times per year)
- Filter replacement (per manufacturer recommendations)
- Coil cleaning and inspection
- Thermostat calibration and testing
- Belt
- Motor
- Electrical component inspection
- Refrigerant level checks
- Lubrication of moving parts
- Drain line inspection and clearing
- On-demand repair services as needed
- Emergency response
- Troubleshooting system failures
- Replacement of faulty components
REQUIRED ATTACHMENTS
16- Company name
- Address
- Contact information
- Years in business
- Relevant certifications/licenses (Rhode Island)
- Proof of insurance
- Experience with schools or similar facilities
- At least 2–3 client references
- Preventative maintenance schedule
- Response times for standard and emergency service
- Staffing and service approach
- Annual preventative maintenance cost
- Hourly labor rates
- Emergency service rates
- Markup on parts/materials
- Any bundled or discounted service packages
- Submit to
- [email protected]
- Scope location
- Woonsocket, Rhode Island
- Reported agency
- RISE Prep Academies
Questions about this RFP
How do I respond to this RFP from Rise Prep Lower Academy School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Rosalind DaCruz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rise Prep Lower Academy School in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rosalind DaCruz at (401) 765-5127. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Seasonal HVAC system inspections (minimum: 2–4 times per year), Filter replacement (per manufacturer recommendations), Coil cleaning and inspection, Thermostat calibration and testing, Belt, Motor, And electrical component inspection, Refrigerant level checks, Lubrication of moving parts, Drain line. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Responsiveness and service model, Cost and value, References, Ability to support multiple facilities" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rise Prep Lower Academy School?
All active and historical solicitations from Rise Prep Lower Academy School are tracked and searchable. As a school agency, Rise Prep Lower Academy School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company name, address, and contact information, Years in business, Relevant certifications/licenses (Rhode Island), Proof of insurance, Experience with schools or similar facilities, At least 2–3 clie. Review the full document from Rise Prep Lower Academy School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Woonsocket, Rhode Island. Review the full solicitation for detailed scope requirements.