Resort Municipality of Whistler Brio Water Services and Valves Replacement RFP 5330-14-1014 - 2027-2028
Resort Municipality of WhistlerCity · Whistler, BC- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 2 years
- Primary contact
- Chelsey Roberts
The 30-second brief
The Resort Municipality of Whistler (RMOW) is soliciting proposals from qualified consulting engineering firms for the Brio Water Service Renewal Program under RFP 5330-14-1014. The base scope covers the 2027 construction program for Juniper Place and Arbutus Drive, with an optional extension for the 2028 program covering Panorama Ridge, Hawthorn Place, and the Brio Entrance. Services include project management, site investigation, topographic surveys, geotechnical investigation, temporary overland water bypass design, 75% and 90% design packages, tender support, construction administration, and inspection. Proponents must provide a total cost breakdown and fee schedule. Proposals are due via email by September 15, 2026, at 2:00 pm. Evaluation will be based on project understanding (15%), technical capabilities (30%), qualifications and experience (20%), timeline (10%), and cost (25%).
Project schedule, Meeting minutes, Site investigation summary, Geotechnical report, Feasibility and constructability memorandum, Multi-year implementation schedule, Temporary water bypass plan, 75% design package, 90% design package, Class B and Class A cost estimates, Specifications, Issued for Tender (IFT) drawings, Tender package and addenda, Recommendation for Award, Issued for Construction (IFC) drawings, Construction administration records, Inspection reports, Record drawings, Capital Asset Log, Final completion documentation
Project Understanding (15 points), Technical Capabilities (30 points), Qualifications and Experience (20 points), Timeline (10 points), Cost (25 points)
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Summary
The Resort Municipality of Whistler (RMOW) is soliciting proposals from qualified consulting engineering firms for the Brio Water Service Renewal Program under RFP 5330-14-1014.
The base scope covers the 2027 construction program for Juniper Place and Arbutus Drive, with an optional extension for the 2028 program covering Panorama Ridge, Hawthorn Place, and the Brio Entrance. Services include project management, site investigation, topographic surveys, geotechnical investigation, temporary overland water bypass design, 75% and 90% design packages, tender support, construction administration, and inspection. Proponents must provide a total cost breakdown and fee schedule. Proposals are due via email by September 15, 2026, at 2:00 pm. Evaluation will be based on project understanding (15%), technical capabilities (30%), qualifications and experience (20%), timeline (10%), and cost (25%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
20- Project schedule
- Meeting minutes
- Site investigation summary
- Geotechnical report
- Feasibility and constructability memorandum
- Multi-year implementation schedule
- Temporary water bypass plan
- 75% design package
- 90% design package
- Class B and Class A cost estimates
- Specifications
- Issued for Tender (IFT) drawings
- Tender package and addenda
- Recommendation for Award
- Issued for Construction (IFC) drawings
- Construction administration records
- Inspection reports
- Record drawings
- Capital Asset Log
- Final completion documentation
REQUIRED ATTACHMENTS
5- Form of Proposal
- Fee Schedule
- Resumes
- Project Examples
- RMOW Proposed Cost Estimate Schedules (Appendix D)
REQUIRED STAFFING
4- Submit to
- [email protected]
- Scope location
- Whistler, BC
- Reported agency
- The Resort Municipality of Whistler
Questions about this RFP
How do I respond to this RFP from Resort Municipality of Whistler?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Chelsey Roberts.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Resort Municipality of Whistler in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chelsey Roberts. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Team Leaders, Sub-consultants, Sub-contractors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project schedule, Meeting minutes, Site investigation summary, Geotechnical report, Feasibility and constructability memorandum, Multi-year implementation schedule, Temporary water bypass plan, 75% design package, 90% design package, Class B and Class A cost estimates, Specifications, Issued for Ten. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding (15 points), Technical Capabilities (30 points), Qualifications and Experience (20 points), Timeline (10 points), Cost (25 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Resort Municipality of Whistler?
All active and historical solicitations from Resort Municipality of Whistler are tracked and searchable. As a city agency, Resort Municipality of Whistler regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Proposal, Fee Schedule, Resumes, Project Examples, RMOW Proposed Cost Estimate Schedules (Appendix D). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Resort Municipality of Whistler for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whistler, BC. Review the full solicitation for detailed scope requirements.
