Polk County Sign Removal from Rights-of-Way Continuing Solicitation for Services CS #26-238 (2026)
Polk County Board of County Commissioners (BOCC)County · FL- Due
- Jan 31, 2030
- 1191 days left
- Posted
- May 11, 2026
- Contract term
- 4 years
- Primary contact
- Colin Burke
- (863) 534-6757
The 30-second brief
Polk County is seeking submittals from qualified vendors interested in providing labor, material, and equipment to perform sign removal services for signs 9 sq ft or larger in County rights-of-way to correct code violations pursuant to County sign ordinance 2026-019. The work includes removing signs, anchoring devices, large signs, banner signs, feather signs, flag signs, and rigid signs of wood, PVC, or other solid materials, filling and leveling all removal holes, taking before and after date-stamped photos, proper disposal at the North Central Landfill (NCLF), and securing items during transport in compliance with FDOT regulations. Successful vendors will be placed on a Qualified Vendor List (QVL) with set payment rates including $50 for one-time mobilization per job and $150 per sign for removal of signs 9 sq ft or over, plus reimbursement of dump fees. The contract term extends through January 31, 2030. Mandatory vendor qualifications include Florida Division of Corporations registration or W-9 form, Polk County Local Business Tax Receipt, debris removal references, appropriate equipment such as a vehicle capable of pulling a 5'x10' enclosed utility trailer with a 1,650 lbs payload capacity, attendance at a pre-work orientation, and provision of primary and secondary contact details. Required submission forms include Evidence of FEIN/TIN, W-9, references, contact info, business tax receipt, Submittal Sheet/Signature Acknowledgement, Drug-Free Workplace Form, Insurance acknowledgement form, Insurance Certificate, Safety Requirements Form, Affidavit Certification Immigration Laws, and E-Verify Certification.
Removal of signs 9 sq ft or larger in County rights-of-way, Removal of associated sign debris, Anchoring devices, Poles, Filling and leveling post-removal holes, Before and after date-stamped digital photographs, Debris disposal at North Central Landfill (NCLF)
Vendor's evaluation - quality of performance on previous projects, ability/capacity/equipment/skill of the vendor, ability to fulfill contract within time specified without delay, character/integrity/reputation/judgment/experience/efficiency, previous and existing compliance with laws/ordinances, sufficiency of financial resources, quality/availability/adaptability of suppliers or contractual services, ability to provide future maintenance and service, number and scope of conditions attached
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Summary
Polk County is seeking submittals from qualified vendors interested in providing labor, material, and equipment to perform sign removal services for signs 9 sq ft or larger in County rights-of-way to correct code violations pursuant to County sign ordinance 2026-019.
The work includes removing signs, anchoring devices, large signs, banner signs, feather signs, flag signs, and rigid signs of wood, PVC, or other solid materials, filling and leveling all removal holes, taking before and after date-stamped photos, proper disposal at the North Central Landfill (NCLF), and securing items during transport in compliance with FDOT regulations. Successful vendors will be placed on a Qualified Vendor List (QVL) with set payment rates including $50 for one-time mobilization per job and $150 per sign for removal of signs 9 sq ft or over, plus reimbursement of dump fees. The contract term extends through January 31, 2030. Mandatory vendor qualifications include Florida Division of Corporations registration or W-9 form, Polk County Local Business Tax Receipt, debris removal references, appropriate equipment such as a vehicle capable of pulling a 5'x10' enclosed utility trailer with a 1,650 lbs payload capacity, attendance at a pre-work orientation, and provision of primary and secondary contact details. Required submission forms include Evidence of FEIN/TIN, W-9, references, contact info, business tax receipt, Submittal Sheet/Signature Acknowledgement, Drug-Free Workplace Form, Insurance acknowledgement form, Insurance Certificate, Safety Requirements Form, Affidavit Certification Immigration Laws, and E-Verify Certification.
EVALUATION CRITERIA
9- Vendor's evaluation - quality of performance on previous projects
- Ability/capacity/equipment/skill of the vendor
- Ability to fulfill contract within time specified without delay
- Character/integrity/reputation/judgment/experience/efficiency
- Previous and existing compliance with laws/ordinances
- Sufficiency of financial resources
- Quality/availability/adaptability of suppliers or contractual services
- Ability to provide future maintenance and service
- Number and scope of conditions attached
REQUIRED DELIVERABLES
Removal of signs 9 sq ft or larger in County rights-of-way, Removal of associated sign debris, Anchoring devices, Poles, Filling and leveling post-removal holes, Before and after date-stamped digital photographs, Debris disposal at North Central Landfill (NCLF)
REQUIRED ATTACHMENTS
Evidence of FEIN/TIN number, Evidence of registration with the Florida Department of Corporations or W-9, References, Vendor Point of Contact Information, Copy of Polk County Local Business Tax Receipt, Submittal Sheet/Signature Acknowledgement, Drug-Free Workplace Form, Insurance acknowledgement form, Insurance Certificate meeting requirements of solicitation, Safety Requirements/Regulations Form, Affidavit Certification Immigration Laws, Employment Eligibility Verification (E-Verify) Certification
REQUIRED STAFFING
3- Submit to
- [email protected] or Polk County Procurement Division, 330 West Church St., Room 150, Bartow, Florida 33830
- Scope location
- Polk County, FL
- Reported agency
- Polk County
Questions about this BID
How do I respond to this Bid from Polk County Board of County Commissioners (BOCC)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 31, 2030. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Polk County Procurement Division, 330 West Church St., Room 150, Bartow, Florida 33830. For questions, contact Colin Burke.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Polk County Board of County Commissioners (BOCC) in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colin Burke at (863) 534-6757. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Laborer, Supervisor, Superintendent. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal of signs 9 sq ft or larger in County rights-of-way, Removal of associated sign debris, Anchoring devices, Poles, Filling and leveling post-removal holes, Before and after date-stamped digital photographs, Debris disposal at North Central Landfill (NCLF). Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor's evaluation - quality of performance on previous projects, ability/capacity/equipment/skill of the vendor, ability to fulfill contract within time specified without delay, character/integrity/..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Polk County Board of County Commissioners (BOCC)?
All active and historical solicitations from Polk County Board of County Commissioners (BOCC) are tracked and searchable. As a county agency, Polk County Board of County Commissioners (BOCC) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 31, 2030, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Evidence of FEIN/TIN number, Evidence of registration with the Florida Department of Corporations or W-9, References, Vendor Point of Contact Information, Copy of Polk County Local Business Tax Receip. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Polk County Board of County Commissioners (BOCC) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Polk County, FL. Review the full solicitation for detailed scope requirements.