Polk County Continuing Solicitation for Commodities - CS 25-463 Safety Products and Equipment 2025
Polk County Board of County Commissioners (BOCC)County · FL- Due
- May 31, 2028
- 581 days left
- Posted
- Jul 1, 2025
- Contract term
- 3 years
- Primary contact
- Ken Brush
- (863) 534-6727
The 30-second brief
Polk County, Florida is seeking submittals from vendors interested in providing safety products and equipment for a set 10% discount off current list price or sale price to be placed on a Qualified Vendor List (QVL). Requested commodities include safety vests, eyewear, first aid kits, gloves, hard hats, and related supplies needed for County divisions. The period of performance is through May 31, 2028, with potential month-to-month extensions. Submittals are accepted via email to [email protected] or mail/hand delivery to the Polk County Procurement Division at 330 West Church St., Room 150, Bartow, FL 33830. Vendors must maintain commercial general liability insurance of not less than $1,000,000, provide evidence of FEIN/TIN, hold a Polk County Local Business Tax Receipt, and submit required drug-free workplace and E-Verify documentation.
Quality of performance on previous projects, ability and capacity to fulfill contract, delivery timeframe, vendor reputation and experience, compliance with laws, financial resources, quality and availability of supplies, ability to provide future maintenance and service
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Summary
Polk County, Florida is seeking submittals from vendors interested in providing safety products and equipment for a set 10% discount off current list price or sale price to be placed on a Qualified Vendor List (QVL).
Requested commodities include safety vests, eyewear, first aid kits, gloves, hard hats, and related supplies needed for County divisions. The period of performance is through May 31, 2028, with potential month-to-month extensions. Submittals are accepted via email to [email protected] or mail/hand delivery to the Polk County Procurement Division at 330 West Church St., Room 150, Bartow, FL 33830. Vendors must maintain commercial general liability insurance of not less than $1,000,000, provide evidence of FEIN/TIN, hold a Polk County Local Business Tax Receipt, and submit required drug-free workplace and E-Verify documentation.
EVALUATION CRITERIA
8- Quality of performance on previous projects
- Ability and capacity to fulfill contract
- Delivery timeframe
- Vendor reputation and experience
- Compliance with laws
- Financial resources
- Quality and availability of supplies
- Ability to provide future maintenance and service
REQUIRED ATTACHMENTS
9- Evidence of FEIN/TIN number
- References
- Vendor Point of Contact Information
- Copy of Polk County Local Business Tax Receipt
- Submittal Sheet/Signature Acknowledgement
- Drug-Free Workplace Form
- Insurance Certificate
- Affidavit Certification Immigration Laws
- Employment Eligibility Verification (E-Verify) Certification
- Submit to
- [email protected] or 330 West Church St., Room 150, Bartow, Florida 33830
- Duration
- 36 months
- Scope location
- Bartow, FL
- Reported agency
- Polk County
Questions about this BID
How do I respond to this Bid from Polk County Board of County Commissioners (BOCC)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 31, 2028. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 330 West Church St., Room 150, Bartow, Florida 33830. For questions, contact Ken Brush.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Polk County Board of County Commissioners (BOCC) in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ken Brush at (863) 534-6727. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of performance on previous projects, ability and capacity to fulfill contract, delivery timeframe, vendor reputation and experience, compliance with laws, financial resources, quality and avai..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Polk County Board of County Commissioners (BOCC)?
All active and historical solicitations from Polk County Board of County Commissioners (BOCC) are tracked and searchable. As a county agency, Polk County Board of County Commissioners (BOCC) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of May 31, 2028, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Evidence of FEIN/TIN number, References, Vendor Point of Contact Information, Copy of Polk County Local Business Tax Receipt, Submittal Sheet/Signature Acknowledgement, Drug-Free Workplace Form, Insur. Review the full document from Polk County Board of County Commissioners (BOCC) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.