Polk County Apparel Embroidery Services Continuing Solicitation CS 25-396
Polk County Board of County Commissioners (BOCC)County · FL- Due
- Jan 31, 2030
- 1192 days left
- Posted
- May 28, 2025
- Contract term
- 5 years
- Primary contact
- Fran McAskill
- (863) 534-6757
The 30-second brief
Polk County is seeking submittals from qualified vendors to provide shirts, jackets, hats, and other clothing apparel along with embroidery services on an as-needed basis for various County divisions. Vendors will provide a 10% discount off the current list price for all items. All responsive vendors meeting the minimum qualifications will be placed on a Qualified Vendor List (QVL) through January 31, 2030. Required submissions include evidence of FEIN number, contact information, local business tax receipt, signature acknowledgement, drug-free workplace form, immigration law certification, and E-Verify certification.
Compliance with minimum qualifications and required forms
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Summary
Polk County is seeking submittals from qualified vendors to provide shirts, jackets, hats, and other clothing apparel along with embroidery services on an as-needed basis for various County divisions.
Vendors will provide a 10% discount off the current list price for all items. All responsive vendors meeting the minimum qualifications will be placed on a Qualified Vendor List (QVL) through January 31, 2030. Required submissions include evidence of FEIN number, contact information, local business tax receipt, signature acknowledgement, drug-free workplace form, immigration law certification, and E-Verify certification.
EVALUATION CRITERIA
Compliance with minimum qualifications and required forms
REQUIRED ATTACHMENTS
7- Evidence of FEIN/TIN number
- Vendor Point of Contact Information
- Copy of Polk County Local Business Tax Receipt
- Submittal Sheet/Signature Acknowledgement
- Drug-Free Workplace Form
- Affidavit Certification Immigration Laws
- Employment Eligibility Verification (E-Verify) Certification
- Submit to
- 330 W. Church St., Bartow, FL 33830; [email protected]
- Scope location
- Bartow, FL
- Reported agency
- Polk County
Questions about this BID
How do I respond to this Bid from Polk County Board of County Commissioners (BOCC)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 31, 2030. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 330 W. Church St., Bartow, FL 33830; [email protected]. For questions, contact Fran McAskill.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Polk County Board of County Commissioners (BOCC) in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Fran McAskill at (863) 534-6757. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with minimum qualifications and required forms" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Polk County Board of County Commissioners (BOCC)?
All active and historical solicitations from Polk County Board of County Commissioners (BOCC) are tracked and searchable. As a county agency, Polk County Board of County Commissioners (BOCC) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 31, 2030, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Evidence of FEIN/TIN number, Vendor Point of Contact Information, Copy of Polk County Local Business Tax Receipt, Submittal Sheet/Signature Acknowledgement, Drug-Free Workplace Form, Affidavit Certifi. Review the full document from Polk County Board of County Commissioners (BOCC) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.