Polk County Bid 26-253 Grounds Maintenance Services - Cemeteries 2026
Polk County Transportation Planning OrganizationMPO · Bartow, FL- Due
- Jul 29, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Colin Burke
- (863) 534-7670
The 30-second brief
Polk County is soliciting bids for annual grounds maintenance services across seventeen cemeteries countywide. Services include mowing, trimming, pruning, and debris removal, with a performance period through July 31, 2029.
Bid sheet, Bid registration form, Signature acknowledgement, Drug-free workplace form, Non-collusion affidavit, Insurance certificates, Safety requirements form, Immigration laws affidavit, E-Verify certification
Lowest responsive and responsible bidder, Quality of performance on previous projects, Ability/capacity/equipment/skill, Character/integrity/reputation, Financial resources
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Summary
Polk County is soliciting bids for annual grounds maintenance services across seventeen cemeteries countywide. Services include mowing, trimming, pruning, and debris removal, with a performance period through July 31, 2029.
EVALUATION CRITERIA
5- Lowest responsive and responsible bidder
- Quality of performance on previous projects
- Ability/capacity/equipment/skill
- Character/integrity/reputation
- Financial resources
REQUIRED DELIVERABLES
9- Bid sheet
- Bid registration form
- Signature acknowledgement
- Drug-free workplace form
- Non-collusion affidavit
- Insurance certificates
- Safety requirements form
- Immigration laws affidavit
- E-Verify certification
REQUIRED ATTACHMENTS
3- Bid 26-253 Ground Maintenance Services - Cemeteries.zip
- Exhibit A (Aerial Photos)
- Maps of Zones A & B
REQUIRED STAFFING
3- Scope location
- Polk County, FL
- Reported agency
- Polk County
Questions about this BID
How do I respond to this Bid from Polk County Transportation Planning Organization?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Colin Burke.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Polk County Transportation Planning Organization in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colin Burke at (863) 534-7670. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Authorized representative, Site supervisor, Machinery operators. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid sheet, Bid registration form, Signature acknowledgement, Drug-free workplace form, Non-collusion affidavit, Insurance certificates, Safety requirements form, Immigration laws affidavit, E-Verify certification. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, Quality of performance on previous projects, Ability/capacity/equipment/skill, Character/integrity/reputation, Financial resources" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Polk County Transportation Planning Organization?
All active and historical solicitations from Polk County Transportation Planning Organization are tracked and searchable. As a mpo agency, Polk County Transportation Planning Organization regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid 26-253 Ground Maintenance Services - Cemeteries.zip, Exhibit A (Aerial Photos), Maps of Zones A & B. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Polk County Transportation Planning Organization for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Polk County, FL. Review the full solicitation for detailed scope requirements.
