PlanRVA Community Engagement Services RFP 2026-05
PlanRVAMPO · Richmond, VA- Due
- Mar 17, 2026
- Deadline passed
- Posted
- Mar 4, 2026
- Primary contact
- Finance
The 30-second brief
Richmond Regional Planning District Commission (PlanRVA) is soliciting proposals from qualified firms and independent consultants for community engagement services to support a study on barriers to recycling in the greater Richmond region. The selected entity will design and execute an outreach strategy, facilitate focus groups, and provide qualitative analysis.
Engagement Strategy & Recruitment Plan, Focus Group Execution & Survey, Coalition Building, Qualitative Analysis & Barrier Identification, Communication Flow Mapping & Meeting Support, Final Report Assistance
Experience and Capacity, Equity and Regional Knowledge, Engagement Strategy, Incentives and Logistics Management, Analysis and Coalition Building
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Summary
Richmond Regional Planning District Commission (PlanRVA) is soliciting proposals from qualified firms and independent consultants for community engagement services to support a study on barriers to recycling in the greater Richmond region.
The selected entity will design and execute an outreach strategy, facilitate focus groups, and provide qualitative analysis.
EVALUATION CRITERIA
5- Experience and Capacity
- Equity and Regional Knowledge
- Engagement Strategy
- Incentives and Logistics Management
- Analysis and Coalition Building
REQUIRED DELIVERABLES
6- Engagement Strategy & Recruitment Plan
- Focus Group Execution & Survey
- Coalition Building
- Qualitative Analysis & Barrier Identification
- Communication Flow Mapping & Meeting Support
- Final Report Assistance
REQUIRED ATTACHMENTS
6- Form 1: Offeror Information
- Form 2: Proposal Authorization by Offeror
- Form 3: Acknowledgement of Addenda
- Form 4: Certification of Compliance with Immigration Laws and Regulations
- Form 5: Litigation Disclosure
- Form 6: Lobbyist Disclosure
- Submit to
- eVA (Commonwealth of Virginia's eProcurement Portal)
- Scope location
- greater Richmond region
- Reported agency
- Richmond Regional Planning District Commission
Questions about this RFP
How do I respond to this RFP from PlanRVA?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: eVA (Commonwealth of Virginia's eProcurement Portal). For questions, contact Finance.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including PlanRVA in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Finance. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Engagement Strategy & Recruitment Plan, Focus Group Execution & Survey, Coalition Building, Qualitative Analysis & Barrier Identification, Communication Flow Mapping & Meeting Support, Final Report Assistance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Capacity, Equity and Regional Knowledge, Engagement Strategy, Incentives and Logistics Management, Analysis and Coalition Building" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from PlanRVA?
All active and historical solicitations from PlanRVA are tracked and searchable. As a mpo agency, PlanRVA regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Offeror Information, Form 2: Proposal Authorization by Offeror, Form 3: Acknowledgement of Addenda, Form 4: Certification of Compliance with Immigration Laws and Regulations, Form 5: Litigatio. Review the full document from PlanRVA for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: greater Richmond region. Review the full solicitation for detailed scope requirements.