PlanRVA Community Engagement Consultant - Regional Resilience Hubs Project RFP 2026
PlanRVAMPO · Richmond, VA- Due
- Jan 26, 2026
- Deadline passed
- Posted
- Jan 12, 2026
- Primary contact
- Diane Fusco
- (804) 323-2033
The 30-second brief
PlanRVA seeks a Community Engagement Consultant to provide engagement, communications, and facilitation support for the Regional Resilience Hubs Project. The consultant will develop and deploy an equity-centered engagement and communications program, build partnerships, and support public comment rounds.
Messaging Toolkit, Best-Practices Summary, Milestone Communications Drafts, Engagement plan & calendar, Contact roster, Session packets & recaps, Quarterly Engagement Synthesis, Structure memo, Meeting-support packages, Master participation log, Public-facing summaries/FAQs and website/Social Pinpoint copy, Session materials & recap, Consolidated comment matrix + brief "what we heard" memo
Project Understanding & Approach, Work Plan & Schedule, Team & Management, Experience & Samples, Cost
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Summary
PlanRVA seeks a Community Engagement Consultant to provide engagement, communications, and facilitation support for the Regional Resilience Hubs Project.
The consultant will develop and deploy an equity-centered engagement and communications program, build partnerships, and support public comment rounds.
EVALUATION CRITERIA
5- Project Understanding & Approach
- Work Plan & Schedule
- Team & Management
- Experience & Samples
- Cost
REQUIRED DELIVERABLES
13- Messaging Toolkit
- Best-Practices Summary
- Milestone Communications Drafts
- Engagement plan & calendar
- Contact roster
- Session packets & recaps
- Quarterly Engagement Synthesis
- Structure memo
- Meeting-support packages
- Master participation log
- Public-facing summaries/FAQs and website/Social Pinpoint copy
- Session materials & recap
- Consolidated comment matrix + brief "what we heard" memo
REQUIRED ATTACHMENTS
6- Cover Letter
- Project Understanding & Engagement Approach
- Work Plan & Timeline
- Team & Roles
- Relevant Experience / Samples
- Budget & Cost Breakdown
- Submit to
- [email protected]
- Scope location
- Richmond MSA
Questions about this RFP
How do I respond to this RFP from PlanRVA?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Diane Fusco.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including PlanRVA in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Diane Fusco at (804) 323-2033. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Messaging Toolkit, Best-Practices Summary, Milestone Communications Drafts, Engagement plan & calendar, Contact roster, Session packets & recaps, Quarterly Engagement Synthesis, Structure memo, Meeting-support packages, Master participation log, Public-facing summaries/FAQs and website/Social Pinpoi. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding & Approach, Work Plan & Schedule, Team & Management, Experience & Samples, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from PlanRVA?
All active and historical solicitations from PlanRVA are tracked and searchable. As a mpo agency, PlanRVA regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Project Understanding & Engagement Approach, Work Plan & Timeline, Team & Roles, Relevant Experience / Samples, Budget & Cost Breakdown. Review the full document from PlanRVA for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Richmond MSA. Review the full solicitation for detailed scope requirements.