Pelham Union Free School District Construction Testing & Special Inspection Services RFP 2026
Pelham Union Free School DistrictSchool · Pelham, NY- Due
- Jul 20, 2026
- Deadline passed
- Posted
- Jun 28, 2026
- Contract term
- 1 year
- Primary contact
- James Hricay
- (914) 738-9140
The 30-second brief
Pelham Union Free School District is soliciting proposals for construction testing and special inspection services for its 2025 Capital Improvement Bond Project involving multiple school facilities. Proposals are due July 20, 2026.
Written reports, Special inspection book, Final certification
General experience, references, qualifications, satisfaction of proposal requirements, fee structure competitiveness
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Summary
Pelham Union Free School District is soliciting proposals for construction testing and special inspection services for its 2025 Capital Improvement Bond Project involving multiple school facilities. Proposals are due July 20, 2026.
EVALUATION CRITERIA
5- General experience
- References
- Qualifications
- Satisfaction of proposal requirements
- Fee structure competitiveness
REQUIRED DELIVERABLES
3- Written reports
- Special inspection book
- Final certification
REQUIRED ATTACHMENTS
7- Non-Collusive Certification
- Corporate Resolution
- Proposer Warranties
- Hold Harmless Agreement
- Iran Divestment Certification
- Sexual Harassment Certification
- Unit Price Form
REQUIRED STAFFING
9- Submit to
- 314 Pelhamdale Avenue, Pelham, NY 10803
- Duration
- 36 months
- Scope location
- Pelham, NY
Questions about this RFP
How do I respond to this RFP from Pelham Union Free School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 314 Pelhamdale Avenue, Pelham, NY 10803. For questions, contact James Hricay.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pelham Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Hricay at (914) 738-9140. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: NY State Licensed Professional Engineer, soil technician, ICC or ACI Concrete Construction Specialist, ACI Field Testing technician- Grade I, ACI Concrete Laboratory Technician, ACI Masonry Field Technician, Laboratory Technician, ICC certified Inspector, AWS Certified Welding Inspector. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Written reports, Special inspection book, Final certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General experience, references, qualifications, satisfaction of proposal requirements, fee structure competitiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pelham Union Free School District?
All active and historical solicitations from Pelham Union Free School District are tracked and searchable. As a school agency, Pelham Union Free School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Certification, Corporate Resolution, Proposer Warranties, Hold Harmless Agreement, Iran Divestment Certification, Sexual Harassment Certification, Unit Price Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Pelham Union Free School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pelham, NY. Review the full solicitation for detailed scope requirements.