Otter Tail County Design Engineering Services RFP 2026 - CSAH 38 Reconstruction SAP 056-638-XXX
Otter Tail CountyCounty · Fergus Falls, MN- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 18, 2026
- Primary contact
- Bob Ehlert
The 30-second brief
Otter Tail County is soliciting proposals from qualified professional engineering firms for design engineering services for the reconstruction of County State Aid Highway (CSAH) 38. The project spans from 200 feet west of CSAH 5 to CSAH 59 in Urbank, within Leaf Mountain and Effinton Townships. Scope of work includes topographic surveying, geotechnical investigation, environmental review and permitting (wetlands/public waters), hydraulic modeling for culverts, Right of Way (R/W) plat preparation for 42 parcels, easement acquisition assistance, and preliminary through final design plans (30%, 60%, 90%, and 95% submittals). The project involves state and local funding with construction scheduled for 2029. Proposals are due via email by 1:00 p.m. on September 18, 2026. Questions must be submitted by September 4, 2026, to Bob Ehlert or Craig Tschida.
Technical Proposal, Cost Proposal, 30% Design Plans, 60% Design Plans, 90% Design Plans, 95% Design Plans, Right of Way plat, MPARS Permit Application, NPDES/MPCA Construction Stormwater Permit Application
Qualifications and experience of assigned personnel, consulting firm experience, optional subconsultants, cost, ability to meet project schedule
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Summary
Otter Tail County is soliciting proposals from qualified professional engineering firms for design engineering services for the reconstruction of County State Aid Highway (CSAH) 38.
The project spans from 200 feet west of CSAH 5 to CSAH 59 in Urbank, within Leaf Mountain and Effinton Townships. Scope of work includes topographic surveying, geotechnical investigation, environmental review and permitting (wetlands/public waters), hydraulic modeling for culverts, Right of Way (R/W) plat preparation for 42 parcels, easement acquisition assistance, and preliminary through final design plans (30%, 60%, 90%, and 95% submittals). The project involves state and local funding with construction scheduled for 2029. Proposals are due via email by 1:00 p.m. on September 18, 2026. Questions must be submitted by September 4, 2026, to Bob Ehlert or Craig Tschida.
EVALUATION CRITERIA
5- Qualifications and experience of assigned personnel
- Consulting firm experience
- Optional subconsultants
- Cost
- Ability to meet project schedule
REQUIRED DELIVERABLES
9- Technical Proposal
- Cost Proposal
- 30% Design Plans
- 60% Design Plans
- 90% Design Plans
- 95% Design Plans
- Right of Way plat
- MPARS Permit Application
- NPDES/MPCA Construction Stormwater Permit Application
REQUIRED ATTACHMENTS
Exhibit A – Project Location, Otter Tail County Highway Platting Procedures
REQUIRED STAFFING
5- Submit to
- [email protected]
- Scope location
- Urbank, MN
Questions about this RFP
How do I respond to this RFP from Otter Tail County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Bob Ehlert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Otter Tail County in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bob Ehlert. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Consultant Engineer, Engineering Supervisor, P.E., Surveyor, Wetland Delineation Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, 30% Design Plans, 60% Design Plans, 90% Design Plans, 95% Design Plans, Right of Way plat, MPARS Permit Application, NPDES/MPCA Construction Stormwater Permit Application. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of assigned personnel, consulting firm experience, optional subconsultants, cost, ability to meet project schedule" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Otter Tail County?
All active and historical solicitations from Otter Tail County are tracked and searchable. As a county agency, Otter Tail County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Project Location, Otter Tail County Highway Platting Procedures. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Otter Tail County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbank, MN. Review the full solicitation for detailed scope requirements.