Oswego Community Unit School District 308 - Photography Services RFP - 2026
Cusd 308School · Oswego, IL- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 1 year
- Primary contact
- Kaitlyn Earwood
- (630) 636-3184
The 30-second brief
Oswego Community Unit School District 308 is seeking proposals for photography services covering student and staff portraits, ID cards, yearbooks, sports photography, senior portraits, and related print services for the 2027/2028 school year, with options to renew through 2029/2030. The services include ID card printing software and equipment compatible with RFID and the Pushcoin lunch system for district schools and administrative buildings. Proposals are due by October 26th, 2026, at 12:00 PM. A mandatory pre-bid meeting is scheduled for October 6th, 2026, at 1:00 PM at 71 Stonehill Road, Oswego, IL 60543. Vendors must submit proof of insurance, company information, references, and required certifications including Exhibit A and Illinois State Board of Education Certification.
Fall & Spring student and staff photography, Student Identification Cards, Yearbook coverage and composite books, Sports photography, Senior portrait photography, Athletic Picture Day operations, ID card printers and supplies, RFID ID card compatibility, Pushcoin lunch system compatibility
Price, Qualifications of the Bidder to perform the services requested, Adherence to these specifications, Contractor past performance, Service, Review of references, Interview Results, Financial stability of firm
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Summary
Oswego Community Unit School District 308 is seeking proposals for photography services covering student and staff portraits, ID cards, yearbooks, sports photography, senior portraits, and related print services for the 2027/2028 school year, with options to renew through 2029/2030.
The services include ID card printing software and equipment compatible with RFID and the Pushcoin lunch system for district schools and administrative buildings. Proposals are due by October 26th, 2026, at 12:00 PM. A mandatory pre-bid meeting is scheduled for October 6th, 2026, at 1:00 PM at 71 Stonehill Road, Oswego, IL 60543. Vendors must submit proof of insurance, company information, references, and required certifications including Exhibit A and Illinois State Board of Education Certification.
EVALUATION CRITERIA
8- Price
- Qualifications of the Bidder to perform the services requested
- Adherence to these specifications
- Contractor past performance
- Service
- Review of references
- Interview Results
- Financial stability of firm
REQUIRED DELIVERABLES
9- Fall & Spring student and staff photography
- Student Identification Cards
- Yearbook coverage and composite books
- Sports photography
- Senior portrait photography
- Athletic Picture Day operations
- ID card printers and supplies
- RFID ID card compatibility
- Pushcoin lunch system compatibility
REQUIRED ATTACHMENTS
Proof of Insurance, Company information, Exhibit A - Certifications (Certification, Non-Collusion Affidavit, Sexual Harassment Clause, No Smoking Clause, Equal Employment Opportunity Clause, Issuance of a Purchase Order, Illinois Drug Free Workplace Act, Faith's Law), Illinois State Board of Education Certification, References, Exhibit B - Specifications and Cost Proposal
- Submit to
- 71 Stonehill Road, Oswego, IL 60543 / [email protected]
- Duration
- 36 months
- Scope location
- Oswego, IL
- Reported agency
- Oswego Community Unit School District 308
Questions about this RFP
How do I respond to this RFP from Cusd 308?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 71 Stonehill Road, Oswego, IL 60543 / [email protected]. For questions, contact Kaitlyn Earwood.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cusd 308 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kaitlyn Earwood at (630) 636-3184. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fall & Spring student and staff photography, Student Identification Cards, Yearbook coverage and composite books, Sports photography, Senior portrait photography, Athletic Picture Day operations, ID card printers and supplies, RFID ID card compatibility, Pushcoin lunch system compatibility. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Qualifications of the Bidder to perform the services requested, Adherence to these specifications, Contractor past performance, Service, Review of references, Interview Results, Financial stabi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cusd 308?
All active and historical solicitations from Cusd 308 are tracked and searchable. As a school agency, Cusd 308 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of Insurance, Company information, Exhibit A - Certifications (Certification, Non-Collusion Affidavit, Sexual Harassment Clause, No Smoking Clause, Equal Employment Opportunity Clause, Issuance. Review the full document from Cusd 308 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oswego, IL. Review the full solicitation for detailed scope requirements.