Oswego CUSD 308 Decommissioned Device Buyback RFP 2025
Cusd 308School · Oswego, IL- Due
- Nov 10, 2025
- Deadline passed
- Posted
- Oct 1, 2025
- Primary contact
- Kaitlyn Earwood
The 30-second brief
Oswego Community Unit School District 308 (Oswego CUSD 308) is seeking competitive proposals for the buyback and removal of decommissioned technology equipment. The equipment list includes approximately 2,694 Acer C733 Chromebooks, 14 Acer C732 Chromebooks, 118 Dell Desktops, and 168 Apple iPads (models A1474, A1395, A1822, A1458). The winning bidder is responsible for collecting, packaging, and shipping all devices from a single location, providing their own pallet jack and liftgate vehicle. Requirements include certified data erasure, removal of asset tags/labels, and payout within 30 business days of audit. Bidders must be licensed to do business in Illinois and comply with HIPAA and FERPA. Proposals are due by November 10, 2025, at 12:00 PM.
Guaranteed value estimate, Data erasure certificate, Inventory label removal, Payout
Competitive price, record of timely maintenance, positive references, meeting RFP requirements
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Summary
Oswego Community Unit School District 308 (Oswego CUSD 308) is seeking competitive proposals for the buyback and removal of decommissioned technology equipment.
The equipment list includes approximately 2,694 Acer C733 Chromebooks, 14 Acer C732 Chromebooks, 118 Dell Desktops, and 168 Apple iPads (models A1474, A1395, A1822, A1458). The winning bidder is responsible for collecting, packaging, and shipping all devices from a single location, providing their own pallet jack and liftgate vehicle. Requirements include certified data erasure, removal of asset tags/labels, and payout within 30 business days of audit. Bidders must be licensed to do business in Illinois and comply with HIPAA and FERPA. Proposals are due by November 10, 2025, at 12:00 PM.
EVALUATION CRITERIA
4- Competitive price
- Record of timely maintenance
- Positive references
- Meeting RFP requirements
REQUIRED DELIVERABLES
4- Guaranteed value estimate
- Data erasure certificate
- Inventory label removal
- Payout
REQUIRED ATTACHMENTS
5- Exhibit A Certifications
- Exhibit B Proposal Breakdown
- Illinois State Board of Education Certification
- Company Information
- List of References
- Submit to
- 71 Stonehill Road, Oswego, IL 60543
- Scope location
- Oswego, IL
- Reported agency
- Oswego Community Unit School District 308
Questions about this RFP
How do I respond to this RFP from Cusd 308?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 71 Stonehill Road, Oswego, IL 60543. For questions, contact Kaitlyn Earwood.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cusd 308 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kaitlyn Earwood. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Guaranteed value estimate, Data erasure certificate, Inventory label removal, Payout. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Competitive price, record of timely maintenance, positive references, meeting RFP requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cusd 308?
All active and historical solicitations from Cusd 308 are tracked and searchable. As a school agency, Cusd 308 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Certifications, Exhibit B Proposal Breakdown, Illinois State Board of Education Certification, Company Information, List of References. Review the full document from Cusd 308 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oswego, IL. Review the full solicitation for detailed scope requirements.