Oregon Public Employees Retirement System E-Sign Solutions RFQ # 25002 - 2025
Oregon Public Employees Retirement SystemState · Tigard, OR- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Dec 16, 2025
- Contract term
- 4 years
- Primary contact
- Ryan Ellis
- (503) 603-7505
The 30-second brief
The Oregon Public Employees Retirement System (PERS) is soliciting quotes for an e-signature solution to improve agency efficiency and online notary capabilities. The required solution must provide Basic (click-to-sign) electronic signatures (BES) and meet specific annual estimates: 4,000 Enterprise General Envelopes, 500 Remote Online Notary (RON) transactions, and 500 Enterprise Envelopes for Notary, plus annual support and startup training. Technical requirements include compliance with Oregon's Statewide Information Security Plan, NIST 800-53 controls (Moderate/High), and GovRAMP eligibility. The initial contract term is four years with optional renewals up to ten years. Responses are due by January 29, 2026, at 4:00 PM PST via email to Ryan Ellis.
Approach Methodology & Schedule, Consultant Experience, Personnel Qualifications & Experience, Adoption & Training, Cost, Solution Demonstration
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Summary
The Oregon Public Employees Retirement System (PERS) is soliciting quotes for an e-signature solution to improve agency efficiency and online notary capabilities.
The required solution must provide Basic (click-to-sign) electronic signatures (BES) and meet specific annual estimates: 4,000 Enterprise General Envelopes, 500 Remote Online Notary (RON) transactions, and 500 Enterprise Envelopes for Notary, plus annual support and startup training. Technical requirements include compliance with Oregon's Statewide Information Security Plan, NIST 800-53 controls (Moderate/High), and GovRAMP eligibility. The initial contract term is four years with optional renewals up to ten years. Responses are due by January 29, 2026, at 4:00 PM PST via email to Ryan Ellis.
EVALUATION CRITERIA
6- Approach Methodology & Schedule
- Consultant Experience
- Personnel Qualifications & Experience
- Adoption & Training
- Cost
- Solution Demonstration
REQUIRED ATTACHMENTS
7- Pricing Sheet
- Security Frameworks and Controls
- Security Certification
- Functional Requirements
- Information Security Policies
- Certified Office Inclusion & Diversity Form
- Insurance Requirements
- Submit to
- [email protected]
- Scope location
- Tigard, OR
Questions about this RFQ
How do I respond to this RFQ from Oregon Public Employees Retirement System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ryan Ellis.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Oregon Public Employees Retirement System in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Ellis at (503) 603-7505. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach Methodology & Schedule, Consultant Experience, Personnel Qualifications & Experience, Adoption & Training, Cost, Solution Demonstration" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Public Employees Retirement System?
All active and historical solicitations from Oregon Public Employees Retirement System are tracked and searchable. As a state agency, Oregon Public Employees Retirement System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Security Frameworks and Controls, Security Certification, Functional Requirements, Information Security Policies, Certified Office Inclusion & Diversity Form, Insurance Requirements. Review the full document from Oregon Public Employees Retirement System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tigard, OR. Review the full solicitation for detailed scope requirements.