Oregon PERS PMO Software Project RFQ 26001 - S-45900-00016232
Oregon Public Employees Retirement SystemState · Tigard, OR- Due
- Mar 20, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 1 year
- Primary contact
- Ryan Ellis
- (503) 603-7505
The 30-second brief
The Oregon Public Employees Retirement System (PERS) is soliciting quotes for a new Project and Portfolio Management (PPM) software solution to replace Microsoft Project Online, which is retiring in September 2026. The scope includes software licensing, consulting, implementation, testing, data migration for approximately 20 active projects, and training for 12 project managers and 250 team resources. Key requirements include master scheduling, resource capacity planning, time tracking, and integration with Microsoft Power BI. The vendor will be responsible for configuring user roles, workflows, and report dashboards. Proposals are due by March 20, 2026, at 4:00 PM PST via email to Ryan Ellis. The contract term is one year with optional annual renewals up to three years.
PMO Software, Migration Services, Start-up Training, Annual Support, Knowledge transition and documentation
Approach Methodology & Schedule, Consultant Experience, Personnel Qualifications & Experience, Adoption & Training, Cost, Solution Demonstration, Meets solution requirements
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Summary
The Oregon Public Employees Retirement System (PERS) is soliciting quotes for a new Project and Portfolio Management (PPM) software solution to replace Microsoft Project Online, which is retiring in September 2026.
The scope includes software licensing, consulting, implementation, testing, data migration for approximately 20 active projects, and training for 12 project managers and 250 team resources. Key requirements include master scheduling, resource capacity planning, time tracking, and integration with Microsoft Power BI. The vendor will be responsible for configuring user roles, workflows, and report dashboards. Proposals are due by March 20, 2026, at 4:00 PM PST via email to Ryan Ellis. The contract term is one year with optional annual renewals up to three years.
EVALUATION CRITERIA
7- Approach Methodology & Schedule
- Consultant Experience
- Personnel Qualifications & Experience
- Adoption & Training
- Cost
- Solution Demonstration
- Meets solution requirements
REQUIRED DELIVERABLES
5- PMO Software
- Migration Services
- Start-up Training
- Annual Support
- Knowledge transition and documentation
REQUIRED ATTACHMENTS
6- Pricing Sheet (Attachment 1)
- Security Certification (Attachment 3)
- Certified Office Inclusion & Diversity Form (Attachment 6)
- End User License Agreement
- Cloud Service Agreements
- Maintenance and Support Agreement
REQUIRED STAFFING
Trainers, Consultants
- Submit to
- [email protected]
- Scope location
- Tigard, OR
Questions about this RFQ
How do I respond to this RFQ from Oregon Public Employees Retirement System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ryan Ellis.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Oregon Public Employees Retirement System in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Ellis at (503) 603-7505. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Trainers, Consultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: PMO Software, Migration Services, Start-up Training, Annual Support, Knowledge transition and documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach Methodology & Schedule, Consultant Experience, Personnel Qualifications & Experience, Adoption & Training, Cost, Solution Demonstration, Meets solution requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Public Employees Retirement System?
All active and historical solicitations from Oregon Public Employees Retirement System are tracked and searchable. As a state agency, Oregon Public Employees Retirement System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet (Attachment 1), Security Certification (Attachment 3), Certified Office Inclusion & Diversity Form (Attachment 6), End User License Agreement, Cloud Service Agreements, Maintenance and S. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oregon Public Employees Retirement System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tigard, OR. Review the full solicitation for detailed scope requirements.