Oregon PERS Headquarters Building Long Range Facilities Plan RFQ S-45900-00016237
Oregon Public Employees Retirement SystemState · Tigard, OR- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Mar 9, 2026
- Duration
- 3 months
- Primary contact
- Ryan Ellis
- (503) 603-7581
The 30-second brief
The Oregon Public Employees Retirement System (PERS) is issuing an Informal Request for Quote (RFQ) #S-45900-00016237 for professional consulting services to develop a comprehensive Long-Range Facilities Plan (LRFP) for its 65,000 square foot headquarters in Tigard, OR. The scope includes facility condition assessments, deferred maintenance mapping, operational analysis for hybrid workforce models, and integration of seismic resilience (EO 25-22), sustainability (HB 3409), and ADA accessibility standards. The consultant will develop phased capital planning guidance for 0-5, 5-10, and 10-20+ year horizons. A mandatory pre-bid conference and site walk is scheduled for March 31, 2026. Quotes are due by April 14, 2026, and the project is expected to be completed within 10-12 weeks of contract execution.
Project Work Plan and Schedule, Initial Data Request List, Existing Conditions & Deferred Maintenance Summary, Stakeholder Engagement Summary, Hybrid Workforce & Space Utilization Findings, Scenario Comparison Matrix, Preliminary Capital Cost Modeling, Draft Long-Range Facilities Plan, Final Long-Range Facilities Plan
Cost / Fee Proposal, Relevant LRFP Experience, Public Sector Experience, Project Approach & Methodology
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Summary
The Oregon Public Employees Retirement System (PERS) is issuing an Informal Request for Quote (RFQ) #S-45900-00016237 for professional consulting services to develop a comprehensive Long-Range Facilities Plan (LRFP) for its 65,000 square foot headquarters in Tigard, OR. The scope includes facility condition assessments, deferred maintenance mapping, operational analysis for hybrid workforce models, and integration of seismic resilience (EO 25-22), sustainability (HB 3409), and ADA accessibility standards.
The consultant will develop phased capital planning guidance for 0-5, 5-10, and 10-20+ year horizons. A mandatory pre-bid conference and site walk is scheduled for March 31, 2026. Quotes are due by April 14, 2026, and the project is expected to be completed within 10-12 weeks of contract execution.
EVALUATION CRITERIA
4- Cost / Fee Proposal
- Relevant LRFP Experience
- Public Sector Experience
- Project Approach & Methodology
REQUIRED DELIVERABLES
9- Project Work Plan and Schedule
- Initial Data Request List
- Existing Conditions & Deferred Maintenance Summary
- Stakeholder Engagement Summary
- Hybrid Workforce & Space Utilization Findings
- Scenario Comparison Matrix
- Preliminary Capital Cost Modeling
- Draft Long-Range Facilities Plan
- Final Long-Range Facilities Plan
REQUIRED ATTACHMENTS
4- Cover Sheet (Attachment A)
- Price Quote (Attachment B)
- Certificate of Insurance
- Certification of Independent Contractor Status
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Tigard, OR
- Projected sq ft
- 65,000 sq ft
Questions about this RFQ
How do I respond to this RFQ from Oregon Public Employees Retirement System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ryan Ellis.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Oregon Public Employees Retirement System in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Ellis at (503) 603-7581. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: PM, engineer, analyst. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Work Plan and Schedule, Initial Data Request List, Existing Conditions & Deferred Maintenance Summary, Stakeholder Engagement Summary, Hybrid Workforce & Space Utilization Findings, Scenario Comparison Matrix, Preliminary Capital Cost Modeling, Draft Long-Range Facilities Plan, Final Long-Ra. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost / Fee Proposal, Relevant LRFP Experience, Public Sector Experience, Project Approach & Methodology" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Public Employees Retirement System?
All active and historical solicitations from Oregon Public Employees Retirement System are tracked and searchable. As a state agency, Oregon Public Employees Retirement System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet (Attachment A), Price Quote (Attachment B), Certificate of Insurance, Certification of Independent Contractor Status. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oregon Public Employees Retirement System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tigard, OR. The total projected area is 65000 sq ft. Review the full solicitation for detailed scope requirements.