Oregon PERS PHIP Website Services RFQ S-45900-00016137 2026
Oregon Public Employees Retirement SystemState · Tigard, OR- Due
- Mar 2, 2026
- Deadline passed
- Posted
- Feb 25, 2026
- Contract term
- 3 years
- Primary contact
- Abigail Churchill
- (503) 603-7598
The 30-second brief
The Oregon Public Employees Retirement System (PERS) is soliciting quotes for website services for the PERS Health Insurance Program (PHIP). The scope of work includes achieving ADA compliance (WCAG 2.1 AA conformance), performing a design refresh of front-end layouts, implementing mobile/responsive updates, and providing functional updates to the WordPress platform and Gutenberg editing system. Other miscellaneous tasks include SEO, graphics production, and web server configurations. The contract term terminates on December 31, 2029, with a potential two-year extension. Quotes are due by March 2, 2026, at 3:00 PM PST via email to Abigail Churchill. Evaluation is based on 'Best Value' considering technical requirements, availability, past performance, and total cost.
Product and technical requirements, Product availability, Vendor service performance, Total cost
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Summary
The Oregon Public Employees Retirement System (PERS) is soliciting quotes for website services for the PERS Health Insurance Program (PHIP).
The scope of work includes achieving ADA compliance (WCAG 2.1 AA conformance), performing a design refresh of front-end layouts, implementing mobile/responsive updates, and providing functional updates to the WordPress platform and Gutenberg editing system. Other miscellaneous tasks include SEO, graphics production, and web server configurations. The contract term terminates on December 31, 2029, with a potential two-year extension. Quotes are due by March 2, 2026, at 3:00 PM PST via email to Abigail Churchill. Evaluation is based on 'Best Value' considering technical requirements, availability, past performance, and total cost.
EVALUATION CRITERIA
4- Product and technical requirements
- Product availability
- Vendor service performance
- Total cost
REQUIRED ATTACHMENTS
Exhibit B (Rate Sheet), Exhibit D (Proposer Information)
REQUIRED STAFFING
7- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Tigard, OR
Questions about this RFQ
How do I respond to this RFQ from Oregon Public Employees Retirement System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Abigail Churchill.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Oregon Public Employees Retirement System in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Abigail Churchill at (503) 603-7598. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: ADA Compliance, Design refresh, Mobile/responsive updates, Functional updates, Testing and QA, Deployment, Meetings/consulting. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Product and technical requirements, Product availability, Vendor service performance, Total cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Public Employees Retirement System?
All active and historical solicitations from Oregon Public Employees Retirement System are tracked and searchable. As a state agency, Oregon Public Employees Retirement System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B (Rate Sheet), Exhibit D (Proposer Information). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oregon Public Employees Retirement System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tigard, OR. Review the full solicitation for detailed scope requirements.