Oregon PERS PMO Software Project RFQ 26001 - S-45900-00015966
Oregon Public Employees Retirement SystemState · Tigard, OR- Due
- Mar 3, 2026
- Deadline passed
- Posted
- Feb 6, 2026
- Contract term
- 1 year
- Primary contact
- Ryan Ellis
- (503) 603-7505
The 30-second brief
The Oregon Public Employees Retirement System (PERS) is issuing RFQ #26001 to procure a new Project and Portfolio Management (PPM) software solution to replace Microsoft Project Online, which is retiring in September 2026. The scope includes software licensing for approximately 250 users, implementation services, migration of active projects and resources, and start-up training. Key functional requirements include project scheduling, resource capacity planning, time tracking, and integration with Microsoft Power BI. The project aims for a go-live date by May 1, 2026. Vendors must meet Oregon's Statewide Information Security Standards and GovRAMP Moderate/High requirements. Quotes are due by March 3, 2026, at 4:00 PM PST via email to Ryan Ellis.
Pricing Sheet, Security Certification, Certified Office Inclusion & Diversity Form, End User License Agreement, Cloud Service Agreements, Maintenance and Support Agreement
Approach Methodology & Schedule, Consultant Experience, Personnel Qualifications & Experience, Adoption & Training, Cost, Solution Demonstration, Meets solution requirements
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Summary
The Oregon Public Employees Retirement System (PERS) is issuing RFQ #26001 to procure a new Project and Portfolio Management (PPM) software solution to replace Microsoft Project Online, which is retiring in September 2026.
The scope includes software licensing for approximately 250 users, implementation services, migration of active projects and resources, and start-up training. Key functional requirements include project scheduling, resource capacity planning, time tracking, and integration with Microsoft Power BI. The project aims for a go-live date by May 1, 2026. Vendors must meet Oregon's Statewide Information Security Standards and GovRAMP Moderate/High requirements. Quotes are due by March 3, 2026, at 4:00 PM PST via email to Ryan Ellis.
EVALUATION CRITERIA
7- Approach Methodology & Schedule
- Consultant Experience
- Personnel Qualifications & Experience
- Adoption & Training
- Cost
- Solution Demonstration
- Meets solution requirements
REQUIRED DELIVERABLES
6- Pricing Sheet
- Security Certification
- Certified Office Inclusion & Diversity Form
- End User License Agreement
- Cloud Service Agreements
- Maintenance and Support Agreement
REQUIRED ATTACHMENTS
7- Attachment # 1 Pricing Sheet
- Attachment # 2 Security Frameworks and Controls
- Attachment # 3 Security Certification
- Attachment # 4 PMO Software Requirements
- Attachment # 5 Information Security Policies
- Attachment # 6 Certified Office Inclusion & Diversity Form
- Attachment # 7 Insurance Requirements
- Submit to
- [email protected]
- Scope location
- Tigard, OR
Questions about this RFQ
How do I respond to this RFQ from Oregon Public Employees Retirement System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ryan Ellis.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Oregon Public Employees Retirement System in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Ellis at (503) 603-7505. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Pricing Sheet, Security Certification, Certified Office Inclusion & Diversity Form, End User License Agreement, Cloud Service Agreements, Maintenance and Support Agreement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach Methodology & Schedule, Consultant Experience, Personnel Qualifications & Experience, Adoption & Training, Cost, Solution Demonstration, Meets solution requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Public Employees Retirement System?
All active and historical solicitations from Oregon Public Employees Retirement System are tracked and searchable. As a state agency, Oregon Public Employees Retirement System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment # 1 Pricing Sheet, Attachment # 2 Security Frameworks and Controls, Attachment # 3 Security Certification, Attachment # 4 PMO Software Requirements, Attachment # 5 Information Security Poli. Review the full document from Oregon Public Employees Retirement System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tigard, OR. Review the full solicitation for detailed scope requirements.