Orange County Fire Safety Systems Inspection and Testing Term Contract IFB-26002 2026
Orange CountyCounty · Orange, TX- Due
- Apr 16, 2026
- Deadline passed
- Posted
- Mar 10, 2026
- Contract term
- 1 year
- Primary contact
- Michelle Carroll
- (409) 882-7903
The 30-second brief
Orange County is soliciting sealed bids for a term contract (IFB-26002) covering comprehensive fire safety system inspections and testing across multiple county facilities. The scope includes annual inspections and testing for fire extinguishers, fire panels, sprinklers, hood suppression systems, fire pumps, FM200 systems, plus pressure and door fan tests in accordance with NFPA standards. The contract term is one year with options to renew for three additional years. Bidders must be fully licensed and accredited, including SCR (Sprinkler Certificate of Registration) licensing with the State Fire Marshall's Office. Bids are due by 2:00 PM CT on April 16, 2026. A question deadline is set for April 3, 2026, at 5:00 PM CT. Orange County encourages participation from DBE, M/WBE, and HUB firms.
Original and one copy of bid, Completed specifications packet, Proof of SAM registration, Form 1295, Certificate of Insurance, Bidder Information Form, Offer to Contract Form, Bid Form, Vendor References, Signature Page, Certification Regarding Lobbying, Conflict of Interest Questionnaire, Good Faith Effort Determination Checklist, Residence Certification/Tax Form, House Bill 89 Verification, Bid Affidavit
Lowest and best bid, price, qualifications of bidders, operating costs, delivery time, maintenance requirements, performance data, guarantees of materials and equipment
Hear what Orange County plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Orange County is soliciting sealed bids for a term contract (IFB-26002) covering comprehensive fire safety system inspections and testing across multiple county facilities.
The scope includes annual inspections and testing for fire extinguishers, fire panels, sprinklers, hood suppression systems, fire pumps, FM200 systems, plus pressure and door fan tests in accordance with NFPA standards. The contract term is one year with options to renew for three additional years. Bidders must be fully licensed and accredited, including SCR (Sprinkler Certificate of Registration) licensing with the State Fire Marshall's Office. Bids are due by 2:00 PM CT on April 16, 2026. A question deadline is set for April 3, 2026, at 5:00 PM CT. Orange County encourages participation from DBE, M/WBE, and HUB firms.
EVALUATION CRITERIA
8- Lowest and best bid
- Price
- Qualifications of bidders
- Operating costs
- Delivery time
- Maintenance requirements
- Performance data
- Guarantees of materials and equipment
REQUIRED DELIVERABLES
16- Original and one copy of bid
- Completed specifications packet
- Proof of SAM registration
- Form 1295
- Certificate of Insurance
- Bidder Information Form
- Offer to Contract Form
- Bid Form
- Vendor References
- Signature Page
- Certification Regarding Lobbying
- Conflict of Interest Questionnaire
- Good Faith Effort Determination Checklist
- Residence Certification/Tax Form
- House Bill 89 Verification
- Bid Affidavit
REQUIRED ATTACHMENTS
5- HUB/SBE/MBE/WBE Certification
- SAM Registration Proof
- Form 1295
- Certificate of Insurance
- Addenda Acknowledgement
REQUIRED STAFFING
Maintenance/repair service personnel
- Submit to
- 714 Polk Street, Orange, Texas 77630
- Scope location
- Orange, TX
Questions about this IFB
How do I respond to this IFB from Orange County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 714 Polk Street, Orange, Texas 77630. For questions, contact Michelle Carroll.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Orange County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Carroll at (409) 882-7903. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Maintenance/repair service personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Original and one copy of bid, Completed specifications packet, Proof of SAM registration, Form 1295, Certificate of Insurance, Bidder Information Form, Offer to Contract Form, Bid Form, Vendor References, Signature Page, Certification Regarding Lobbying, Conflict of Interest Questionnaire, Good Fait. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid, price, qualifications of bidders, operating costs, delivery time, maintenance requirements, performance data, guarantees of materials and equipment" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Orange County?
All active and historical solicitations from Orange County are tracked and searchable. As a county agency, Orange County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HUB/SBE/MBE/WBE Certification, SAM Registration Proof, Form 1295, Certificate of Insurance, Addenda Acknowledgement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Orange County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orange, TX. Review the full solicitation for detailed scope requirements.