Nicholas County Board of Education - Diesel Fuel, Gasoline, and Lubricants - Bid 27.001 (2026)
Nicholas County School DistrictSchool · Summersville, WV- Due
- Jul 23, 2026
- Deadline passed
- Posted
- Jul 9, 2026
- Contract term
- 1 year
- Primary contact
- Jason Hypes
- (304) 872-3611 ext 1225
The 30-second brief
The Nicholas County Board of Education is seeking bids for diesel fuel, gasoline, and lubricants under Bid No. 27.001 for the 2026-2027 school year, with optional 2027-2028 and 2028-2029 school term renewals. The scope involves supplying approximately 100,000 gallons per year of ultra-low sulfur on-road diesel fuel and 87 octane unleaded gasoline, along with placing and installing 4,000-gallon gasoline and diesel tanks at the Nicholas County Bus Garage, Nicholas County Career and Technical Center, and Panther Creek Elementary School in Summersville, WV. Bids are due by July 23, 2026, at 3:00 p.m. Pricing is evaluated based on the vendor's markup over the daily rack price for the Montvale, VA plant.
Ultra-low sulfur on-road diesel fuel, 87 Octane Unleaded Gasoline, 4, 000-gallon gasoline tanks, 4, 000-gallon diesel tanks, Lubricants
Lowest overall total cost on pricing pages
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Summary
The Nicholas County Board of Education is seeking bids for diesel fuel, gasoline, and lubricants under Bid No. 27.001 for the 2026-2027 school year, with optional 2027-2028 and 2028-2029 school term renewals.
The scope involves supplying approximately 100,000 gallons per year of ultra-low sulfur on-road diesel fuel and 87 octane unleaded gasoline, along with placing and installing 4,000-gallon gasoline and diesel tanks at the Nicholas County Bus Garage, Nicholas County Career and Technical Center, and Panther Creek Elementary School in Summersville, WV. Bids are due by July 23, 2026, at 3:00 p.m. Pricing is evaluated based on the vendor's markup over the daily rack price for the Montvale, VA plant.
EVALUATION CRITERIA
Lowest overall total cost on pricing pages
REQUIRED DELIVERABLES
7- Ultra-low sulfur on-road diesel fuel
- 87 Octane Unleaded Gasoline
- 4
- 000-gallon gasoline tanks
- 4
- 000-gallon diesel tanks
- Lubricants
REQUIRED ATTACHMENTS
7- Agreement Addendum and Affidavit
- Federal Form W9
- WV Business Registration Certificate
- Workers' Compensation Insurance
- Commercial General Liability Insurance
- Comprehensive Automobile Liability Insurance
- Purchasing Affidavit
- Submit to
- Nicholas County Board of Education, Attn: Jason Hypes, 400 Old Main Drive, Summersville, WV 26651
- Duration
- 36 months
- Scope location
- Summersville, WV
- Reported agency
- Nicholas County Board of Education
Questions about this BID
How do I respond to this Bid from Nicholas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Nicholas County Board of Education, Attn: Jason Hypes, 400 Old Main Drive, Summersville, WV 26651. For questions, contact Jason Hypes.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Nicholas County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Hypes at (304) 872-3611 ext 1225. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ultra-low sulfur on-road diesel fuel, 87 Octane Unleaded Gasoline, 4, 000-gallon gasoline tanks, 4, 000-gallon diesel tanks, Lubricants. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost on pricing pages" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Nicholas County School District?
All active and historical solicitations from Nicholas County School District are tracked and searchable. As a school agency, Nicholas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Agreement Addendum and Affidavit, Federal Form W9, WV Business Registration Certificate, Workers' Compensation Insurance, Commercial General Liability Insurance, Comprehensive Automobile Liability Ins. Review the full document from Nicholas County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summersville, WV. Review the full solicitation for detailed scope requirements.