Nicholas County Board of Education - Access Controls - Bid 27.005 (2026)
Nicholas County School DistrictSchool · Summersville, WV- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Primary contact
- Mark Hanshaw
- (304) 872-3611
The 30-second brief
Nicholas County Schools is seeking sealed bids from qualified low-voltage and security contractors to furnish, install, wire, and configure a comprehensive physical access control and video intercom system across designated district facilities. The project requires native integration with the Verkada Command cloud platform, utilizing district-provided video intercom units and vendor-furnished door controllers, multi-format/Bluetooth card readers, Cat6/Cat6A structured cabling, low-voltage locking hardware, and auxiliary power supplies with battery backup. Maglocks are strictly prohibited on new installations, and existing maglocks must be removed and replaced with compliant electric strikes or electrified latch retractions. Vendors must quote both 5-year and 10-year options for Verkada Command cloud software licenses. Bids are due by October 1, 2026, at 3:00 PM EST, following a mandatory pre-bid meeting and site walkthrough on September 23, 2026, at Nicholas County High School in Summersville, WV.
Access control controllers/door controllers (e.g. 4-door controllers), Multi-format/Bluetooth card readers, Category 6/6A structured cabling, Patch panels, Patch cords, J-hooks, Conduits/raceways, Low-voltage locking hardware, Auxiliary power supplies with battery backup, Verkada Command cloud software licenses (5-year and 10-year options), Complete as-built documentation, Electronic cable certification test reports for 100% of newly installed drops, Onsite administrative and technical training, Written 1-year minimum contractor workmanship and installation warranty
Lowest overall total cost as shown on the Pricing Pages
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Summary
Nicholas County Schools is seeking sealed bids from qualified low-voltage and security contractors to furnish, install, wire, and configure a comprehensive physical access control and video intercom system across designated district facilities.
The project requires native integration with the Verkada Command cloud platform, utilizing district-provided video intercom units and vendor-furnished door controllers, multi-format/Bluetooth card readers, Cat6/Cat6A structured cabling, low-voltage locking hardware, and auxiliary power supplies with battery backup. Maglocks are strictly prohibited on new installations, and existing maglocks must be removed and replaced with compliant electric strikes or electrified latch retractions. Vendors must quote both 5-year and 10-year options for Verkada Command cloud software licenses. Bids are due by October 1, 2026, at 3:00 PM EST, following a mandatory pre-bid meeting and site walkthrough on September 23, 2026, at Nicholas County High School in Summersville, WV.
EVALUATION CRITERIA
Lowest overall total cost as shown on the Pricing Pages
REQUIRED DELIVERABLES
Access control controllers/door controllers (e.g. 4-door controllers), Multi-format/Bluetooth card readers, Category 6/6A structured cabling, Patch panels, Patch cords, J-hooks, Conduits/raceways, Low-voltage locking hardware, Auxiliary power supplies with battery backup, Verkada Command cloud software licenses (5-year and 10-year options), Complete as-built documentation, Electronic cable certification test reports for 100% of newly installed drops, Onsite administrative and technical training, Written 1-year minimum contractor workmanship and installation warranty
REQUIRED ATTACHMENTS
Valid West Virginia Contractor's License, Bid Bond (5% of total bid value), Performance and Payment Bond capability statement, Signed Drug-Free Workplace Affidavit, Vendor profile showing minimum 5 years of commercial access control experience, Minimum of three client references for similar multi-site or K-12 installations, Proof of attendance at the mandatory pre-bid walkthrough, Proposed system architecture and bill of materials, Itemized line-item pricing, Hardware warranty documentation, Agreement Addendum and Affidavit, Federal Form W9, Purchasing Affidavit
- Submit to
- Nicholas County Board of Education, Attn: Mark Hanshaw, 400 Old Main Drive, Summersville, WV 26651
- Scope location
- Summersville, WV
- Reported agency
- Nicholas County Board of Education
Questions about this BID
How do I respond to this Bid from Nicholas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Nicholas County Board of Education, Attn: Mark Hanshaw, 400 Old Main Drive, Summersville, WV 26651. For questions, contact Mark Hanshaw.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Nicholas County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Hanshaw at (304) 872-3611. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Access control controllers/door controllers (e.g. 4-door controllers), Multi-format/Bluetooth card readers, Category 6/6A structured cabling, Patch panels, Patch cords, J-hooks, Conduits/raceways, Low-voltage locking hardware, Auxiliary power supplies with battery backup, Verkada Command cloud softw. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost as shown on the Pricing Pages" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Nicholas County School District?
All active and historical solicitations from Nicholas County School District are tracked and searchable. As a school agency, Nicholas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Valid West Virginia Contractor's License, Bid Bond (5% of total bid value), Performance and Payment Bond capability statement, Signed Drug-Free Workplace Affidavit, Vendor profile showing minimum 5 ye. Review the full document from Nicholas County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summersville, WV. Review the full solicitation for detailed scope requirements.