Nicholas County Board of Education - Access Controls - Bid 27.005 (2026)
Nicholas County School DistrictSchool · Summersville, WV- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 1 year
- Primary contact
- Mark Hanshaw
- (304) 872-3611
The 30-second brief
Nicholas County Board of Education is seeking sealed bids from qualified low-voltage and security contractors to furnish, install, wire, and configure a comprehensive physical access control and video intercom system across designated district facilities under Bid 27.005. The project involves mounting district-furnished Verkada video intercom units alongside vendor-furnished access control controllers, Bluetooth card readers, Category 6/6A structured cabling, low-voltage locking hardware, and auxiliary power supplies. All new hardware and existing intercoms require multi-year Verkada Command cloud software licenses with quoted 5-year and 10-year options. Electromagnetic locks (maglocks) are strictly prohibited, and doors must utilize electric strikes or electrified mortise locks while maintaining NFPA 101 life safety egress. Bids are due by October 15, 2026, at 3:00 PM EST, following a mandatory pre-bid meeting held on September 23, 2026. The contract initial term covers the 26/27 school term with potential renewal for an additional two years.
Complete as-built documentation, Electronic cable certification test reports for 100% of newly installed drops, Minimum one (1) business day of onsite administrative and technical training for district staff, Written one-year (1-year) minimum contractor workmanship and installation warranty
Lowest overall total cost as shown on the Pricing Pages
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Summary
Nicholas County Board of Education is seeking sealed bids from qualified low-voltage and security contractors to furnish, install, wire, and configure a comprehensive physical access control and video intercom system across designated district facilities under Bid 27.005.
The project involves mounting district-furnished Verkada video intercom units alongside vendor-furnished access control controllers, Bluetooth card readers, Category 6/6A structured cabling, low-voltage locking hardware, and auxiliary power supplies. All new hardware and existing intercoms require multi-year Verkada Command cloud software licenses with quoted 5-year and 10-year options. Electromagnetic locks (maglocks) are strictly prohibited, and doors must utilize electric strikes or electrified mortise locks while maintaining NFPA 101 life safety egress. Bids are due by October 15, 2026, at 3:00 PM EST, following a mandatory pre-bid meeting held on September 23, 2026. The contract initial term covers the 26/27 school term with potential renewal for an additional two years.
EVALUATION CRITERIA
Lowest overall total cost as shown on the Pricing Pages
REQUIRED DELIVERABLES
Complete as-built documentation, Electronic cable certification test reports for 100% of newly installed drops, Minimum one (1) business day of onsite administrative and technical training for district staff, Written one-year (1-year) minimum contractor workmanship and installation warranty
REQUIRED ATTACHMENTS
West Virginia Business Registration, Workers' Compensation Insurance, Commercial General Liability Insurance, Comprehensive Automobile Liability Insurance, Agreement Addendum and Affidavit, Federal Form W9, PAYMENT and PERFORMANCE BOND, CITY BUSINESS LICENSE, CITY B&O TAXES, Name Nicholas County Board of Education as an additional insured party, Valid West Virginia Contractor’s License, Bid Bond (5% of total bid value), Performance and Payment Bond capability statement, Signed Drug-Free Workplace Affidavit, Vendor profile showing minimum 5 years of commercial access control experience, Minimum of three (3) client references for similar multi-site or K-12 installations, Proof of attendance at the mandatory pre-bid walkthrough, Proposed system architecture and bill of materials, Itemized line-item pricing, Hardware warranty documentation
- Submit to
- Nicholas County Board of Education, Attn: Mark Hanshaw, 400 Old Main Drive, Summersville, WV 26651
- Duration
- 12 months
- Scope location
- Summersville, WV
- Reported agency
- Nicholas County Board of Education
Questions about this BID
How do I respond to this Bid from Nicholas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Nicholas County Board of Education, Attn: Mark Hanshaw, 400 Old Main Drive, Summersville, WV 26651. For questions, contact Mark Hanshaw.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Nicholas County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Hanshaw at (304) 872-3611. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete as-built documentation, Electronic cable certification test reports for 100% of newly installed drops, Minimum one (1) business day of onsite administrative and technical training for district staff, Written one-year (1-year) minimum contractor workmanship and installation warranty. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost as shown on the Pricing Pages" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Nicholas County School District?
All active and historical solicitations from Nicholas County School District are tracked and searchable. As a school agency, Nicholas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: West Virginia Business Registration, Workers' Compensation Insurance, Commercial General Liability Insurance, Comprehensive Automobile Liability Insurance, Agreement Addendum and Affidavit, Federal Fo. Review the full document from Nicholas County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summersville, WV. Review the full solicitation for detailed scope requirements.