Nicholas County School District DEF Fluid and Lubricants Bid 27.002 - 2026
Nicholas County School DistrictSchool · Summersville, WV- Due
- Jul 24, 2026
- Deadline passed
- Posted
- Jul 13, 2026
- Contract term
- 1 year
- Primary contact
- Jason Hypes
- (304) 872-3611 ext 1225
The 30-second brief
The Nicholas County Board of Education is seeking bids for DEF fluid and lubricants for the 2026-2027 school year, including Citgard 700 synthetic blend SAE 15w-40 engine oil, Defendal heavy duty extended life 50/50 antifreeze, Multiplex 600 #2 grease, Supergard synthetic blend motor oil SAE 5w-20 and SAE 5w-30, and Quatrasyn Full Synthetic automatic transmission fluid. The successful vendor must place and install tanks at the Summersville Bus garage. Bids are due by July 24, 2026, at 3:00 pm at the Nicholas County Board of Education office located in Summersville, WV.
One 500 gallon tank of Citgard 700 synthetic blend SAE 15w-40 engine oil, One 300 gallon tank of Defendal heavy duty extended life 50/50 antifreeze, One 55 gallon drum of Multiplex 600 #2 grease, One 55 gallon drum of Supergard synthetic blend SAE 5w-20 motor oil, One 55 gallon drum of Supergard synthetic blend motor oil SAE 5w-30, One 55 gallon drum of Quatrasyn Full Synthetic automatic transmission fluid, DEF fluid
Lowest overall total cost
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Summary
The Nicholas County Board of Education is seeking bids for DEF fluid and lubricants for the 2026-2027 school year, including Citgard 700 synthetic blend SAE 15w-40 engine oil, Defendal heavy duty extended life 50/50 antifreeze, Multiplex 600 #2 grease, Supergard synthetic blend motor oil SAE 5w-20 and SAE 5w-30, and Quatrasyn Full Synthetic automatic transmission fluid.
The successful vendor must place and install tanks at the Summersville Bus garage. Bids are due by July 24, 2026, at 3:00 pm at the Nicholas County Board of Education office located in Summersville, WV.
EVALUATION CRITERIA
Lowest overall total cost
REQUIRED DELIVERABLES
One 500 gallon tank of Citgard 700 synthetic blend SAE 15w-40 engine oil, One 300 gallon tank of Defendal heavy duty extended life 50/50 antifreeze, One 55 gallon drum of Multiplex 600 #2 grease, One 55 gallon drum of Supergard synthetic blend SAE 5w-20 motor oil, One 55 gallon drum of Supergard synthetic blend motor oil SAE 5w-30, One 55 gallon drum of Quatrasyn Full Synthetic automatic transmission fluid, DEF fluid
REQUIRED ATTACHMENTS
WEST VIRGINIA BUSINESS REGISTRATION, WORKERS’ COMPENSATION INSURANCE, Commercial General Liability Insurance, Comprehensive Automobile Liability Insurance, Agreement Addendum and Affidavit, Federal Form W9, CITY BUSINESS LICENSE, CITY B&O TAXES, Name Nicholas County Board of Education as an additional insured party
- Submit to
- Nicholas County Board of Education, Attn: Jason Hypes, 400 Old Main Drive, Summersville, WV 26651
- Duration
- 12 months
- Scope location
- Summersville, WV
Questions about this BID
How do I respond to this Bid from Nicholas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Nicholas County Board of Education, Attn: Jason Hypes, 400 Old Main Drive, Summersville, WV 26651. For questions, contact Jason Hypes.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Nicholas County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Hypes at (304) 872-3611 ext 1225. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One 500 gallon tank of Citgard 700 synthetic blend SAE 15w-40 engine oil, One 300 gallon tank of Defendal heavy duty extended life 50/50 antifreeze, One 55 gallon drum of Multiplex 600 #2 grease, One 55 gallon drum of Supergard synthetic blend SAE 5w-20 motor oil, One 55 gallon drum of Supergard syn. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Nicholas County School District?
All active and historical solicitations from Nicholas County School District are tracked and searchable. As a school agency, Nicholas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: WEST VIRGINIA BUSINESS REGISTRATION, WORKERS’ COMPENSATION INSURANCE, Commercial General Liability Insurance, Comprehensive Automobile Liability Insurance, Agreement Addendum and Affidavit, Federal Fo. Review the full document from Nicholas County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summersville, WV. Review the full solicitation for detailed scope requirements.