Nicholas County Board of Education HVAC Filters Bid 27.004 - 2026-2027 School Year
Nicholas County School DistrictSchool · Summersville, WV- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 1 year
- Primary contact
- Jason Hypes
- (304) 872-3611 ext 1225
The 30-second brief
The Nicholas County Board of Education is soliciting bids for HVAC Air Filters for the 2026-2027 school year under Identification Number (ID) 27.004. The scope includes providing various quantities of filters in multiple sizes (e.g., 20X30X1, 16X20X2, 18X24X2, 20X25X2) with a minimum MERV 10 rating. Bids must be submitted to the Board of Education office in Summersville, WV, by 3:00 pm on September 9, 2026. Requirements include West Virginia business registration, workers' compensation insurance, commercial general liability insurance ($1M/$2M), and a federal W9 form. A payment and performance bond is required if the bid price exceeds $25,000. The contract may be renewed for an additional two years at the district's discretion.
HVAC Air Filters
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Summary
The Nicholas County Board of Education is soliciting bids for HVAC Air Filters for the 2026-2027 school year under Identification Number (ID) 27.004.
The scope includes providing various quantities of filters in multiple sizes (e.g., 20X30X1, 16X20X2, 18X24X2, 20X25X2) with a minimum MERV 10 rating. Bids must be submitted to the Board of Education office in Summersville, WV, by 3:00 pm on September 9, 2026. Requirements include West Virginia business registration, workers' compensation insurance, commercial general liability insurance ($1M/$2M), and a federal W9 form. A payment and performance bond is required if the bid price exceeds $25,000. The contract may be renewed for an additional two years at the district's discretion.
REQUIRED DELIVERABLES
HVAC Air Filters
REQUIRED ATTACHMENTS
11- WV Business Registration Certificate
- Workers' Compensation Insurance
- Proof of Insurance
- Agreement Addendum and Affidavit
- Federal Form W9
- City Business License
- City B&O Taxes
- Payment and Performance Bond
- Lobbying Certification
- Suspension and Debarment Certification
- Purchasing Affidavit
- Submit to
- 400 Old Main Drive, Summersville, WV 26651
- Scope location
- Summersville, WV
- Reported agency
- Nicholas County Board of Education
Questions about this BID
How do I respond to this Bid from Nicholas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 400 Old Main Drive, Summersville, WV 26651. For questions, contact Jason Hypes.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Nicholas County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Hypes at (304) 872-3611 ext 1225. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HVAC Air Filters. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Nicholas County School District?
All active and historical solicitations from Nicholas County School District are tracked and searchable. As a school agency, Nicholas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: WV Business Registration Certificate, Workers' Compensation Insurance, Proof of Insurance, Agreement Addendum and Affidavit, Federal Form W9, City Business License, City B&O Taxes, Payment and Perform. Review the full document from Nicholas County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summersville, WV. Review the full solicitation for detailed scope requirements.