Napa Valley Transportation Authority - Strategic Plan Development Consultant - RFP 26-R01 (2026)
Napa Valley Transportation Authority MPO · Napa, CA- Due
- Jan 26, 2026
- Deadline passed
- Posted
- Jan 2, 2026
- Duration
- 6 months
- Primary contact
- Renel Coombs
- (707) 259-8790
The 30-second brief
The Napa Valley Transportation Authority (NVTA) is issuing a Request for Proposals (RFP) for a Strategic Plan Development Consultant under RFP No. 26-R01 to guide organizational priorities, programs, investments, and transportation services over the next five years. The scope of work involves project initiation and kick-off, background review and situational assessment, stakeholder and community engagement (including surveys and focus groups with the Board of Directors, agency staff, Vine Transit users, partner agencies, and community stakeholders), strategic framework development, drafting the strategic plan, and delivering the final strategic plan and presentation. The selected consultant must work closely with NVTA leadership, staff, and stakeholders to deliver a data-informed, actionable, and measurable plan within approximately six months. Proposals are due by January 26, 2026, at 5:00 P.M. PST/local, to be submitted via electronic mail to [email protected] with a copy to [email protected]. A virtual pre-proposal conference is scheduled for January 12, 2026, and written questions are due by January 19, 2026. Evaluation criteria emphasize understanding of the project and proposed approach (40%), qualifications and relevant experience of the project team (35%), quality and clarity of proposal (10%), and cost rates and value (15%).
Project workplan and schedule including stakeholder engagement strategy; Situational Assessment Report; Stakeholder Engagement Materials, Meeting facilitation, And summary of engagement findings; Strategic Framework; Administrative Draft and Draft Strategic Plan for public review; Final Strategic Plan (digital and print ready), Presentation/slide deck, And materials including a fact sheet or one-pager summary
Understanding of the Project and Quality of Proposed Approach (40%), Qualifications and Relevant Experience of Project Team (35%), Quality and Clarity of Proposal (10%), Cost Rates – Value (15%)
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Summary
The Napa Valley Transportation Authority (NVTA) is issuing a Request for Proposals (RFP) for a Strategic Plan Development Consultant under RFP No. 26-R01 to guide organizational priorities, programs, investments, and transportation services over the next five years.
The scope of work involves project initiation and kick-off, background review and situational assessment, stakeholder and community engagement (including surveys and focus groups with the Board of Directors, agency staff, Vine Transit users, partner agencies, and community stakeholders), strategic framework development, drafting the strategic plan, and delivering the final strategic plan and presentation. The selected consultant must work closely with NVTA leadership, staff, and stakeholders to deliver a data-informed, actionable, and measurable plan within approximately six months. Proposals are due by January 26, 2026, at 5:00 P.M. PST/local, to be submitted via electronic mail to [email protected] with a copy to [email protected]. A virtual pre-proposal conference is scheduled for January 12, 2026, and written questions are due by January 19, 2026. Evaluation criteria emphasize understanding of the project and proposed approach (40%), qualifications and relevant experience of the project team (35%), quality and clarity of proposal (10%), and cost rates and value (15%).
EVALUATION CRITERIA
Understanding of the Project and Quality of Proposed Approach (40%), Qualifications and Relevant Experience of Project Team (35%), Quality and Clarity of Proposal (10%), Cost Rates – Value (15%)
REQUIRED DELIVERABLES
6- Project workplan and schedule including stakeholder engagement strategy
- Situational Assessment Report
- Stakeholder Engagement Materials, Meeting facilitation, And summary of engagement findings
- Strategic Framework
- Administrative Draft and Draft Strategic Plan for public review
- Final Strategic Plan (digital and print ready), Presentation/slide deck, And materials including a fact sheet or one-pager summary
REQUIRED ATTACHMENTS
9- Required Forms under Attachment A
- Transmittal Letter
- Technical Proposal
- Cost Proposal
- Exceptions to the agreement
- References
- Public sector resume
- Staffing and organization details
- Conflict of interest disclosures
- Submit to
- [email protected]
- Scope location
- Napa, CA
- Reported agency
- Napa Valley Transportation Authority
Questions about this RFP
How do I respond to this RFP from Napa Valley Transportation Authority ?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Renel Coombs.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Napa Valley Transportation Authority in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Renel Coombs at (707) 259-8790. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project workplan and schedule including stakeholder engagement strategy; Situational Assessment Report; Stakeholder Engagement Materials, Meeting facilitation, And summary of engagement findings; Strategic Framework; Administrative Draft and Draft Strategic Plan for public review; Final Strategic Pl. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of the Project and Quality of Proposed Approach (40%), Qualifications and Relevant Experience of Project Team (35%), Quality and Clarity of Proposal (10%), Cost Rates – Value (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Napa Valley Transportation Authority ?
All active and historical solicitations from Napa Valley Transportation Authority are tracked and searchable. As a mpo agency, Napa Valley Transportation Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Required Forms under Attachment A, Transmittal Letter, Technical Proposal, Cost Proposal, exceptions to the agreement, references, public sector resume, staffing and organization details, conflict of. Review the full document from Napa Valley Transportation Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Napa, CA. Review the full solicitation for detailed scope requirements.