Napa Valley Transportation Authority CAD/AVL System & ADR Software RFP 25-R33 2025
Napa Valley Transportation Authority MPO · Napa, CA- Due
- Dec 12, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Contract term
- 3 years
- Primary contact
- Renel Coombs
- (707) 259-8790
The 30-second brief
The Napa Valley Transportation Authority (NVTA) is seeking proposals for a complete, unified Computer-Aided Dispatch (CAD), Automatic Vehicle Location (AVL) System, and Automated Demand-Response Dispatch software system including hardware and software. The project includes project implementation, installation, system configuration, integration with existing transit assets (such as GFI fareboxes, Luminator/Hanover headsigns, UTA APCs, and Cradlepoint routers), training, and support services. The contract term is three (3) years with two (2) one-year options. Proposals are due by December 12, 2025, at 5:00 P.M. PST, preceded by a mandatory prequalification Statement of Qualifications (SOQ) due on December 1, 2025. A virtual pre-proposal conference is scheduled for November 12, 2025.
Computer Aided Dispatch (CAD) software, Automatic Vehicle Location (AVL) System, Automated Demand-Response Dispatch Software, Onboard hardware (MDTs/tablets, Routers, GPS antennas), Public digital signage, Bus in a Box (BIB)
Qualifications and Experience of Project Team (10%), Project Methodology / Approach to the Work (10%), System Functionality / Technical Solution (40%), Training and Support (10%), Cost Effectiveness (30%)
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Summary
The Napa Valley Transportation Authority (NVTA) is seeking proposals for a complete, unified Computer-Aided Dispatch (CAD), Automatic Vehicle Location (AVL) System, and Automated Demand-Response Dispatch software system including hardware and software.
The project includes project implementation, installation, system configuration, integration with existing transit assets (such as GFI fareboxes, Luminator/Hanover headsigns, UTA APCs, and Cradlepoint routers), training, and support services. The contract term is three (3) years with two (2) one-year options. Proposals are due by December 12, 2025, at 5:00 P.M. PST, preceded by a mandatory prequalification Statement of Qualifications (SOQ) due on December 1, 2025. A virtual pre-proposal conference is scheduled for November 12, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Computer Aided Dispatch (CAD) software
- Automatic Vehicle Location (AVL) System
- Automated Demand-Response Dispatch Software
- Onboard hardware (MDTs/tablets, Routers, GPS antennas)
- Public digital signage
- Bus in a Box (BIB)
REQUIRED ATTACHMENTS
15- Statement of Qualifications (SOQ)
- General Information Form
- Acknowledgement of Addenda
- Lobbying Certification
- Debarment and Suspension Certification
- Equal Employment Opportunity Certification
- Bid Proposal Certificate
- List of Material Suppliers and Material Guarantee
- Bidder's Affidavit of Non-Collusion
- Bidder's Certification for Public Contract Code
- Questionnaire and Financial Assurance Statement
- Bidder's List of Subcontractors (Exhibit 12-B)
- Affidavit of Levin Act Disclosure Statement
- Local Agency Proposer DBE Information
- References
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Napa, CA
- Reported agency
- Napa Valley Transportation Authority
Questions about this RFP
How do I respond to this RFP from Napa Valley Transportation Authority ?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Renel Coombs.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Napa Valley Transportation Authority in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Renel Coombs at (707) 259-8790. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Computer Aided Dispatch (CAD) software, Automatic Vehicle Location (AVL) System, Automated Demand-Response Dispatch Software, Onboard hardware (MDTs/tablets, Routers, GPS antennas), Public digital signage, Bus in a Box (BIB). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience of Project Team (10%), Project Methodology / Approach to the Work (10%), System Functionality / Technical Solution (40%), Training and Support (10%), Cost Effectiveness (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Napa Valley Transportation Authority ?
All active and historical solicitations from Napa Valley Transportation Authority are tracked and searchable. As a mpo agency, Napa Valley Transportation Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Qualifications (SOQ), General Information Form, Acknowledgement of Addenda, Lobbying Certification, Debarment and Suspension Certification, Equal Employment Opportunity Certification, Bid. Review the full document from Napa Valley Transportation Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Napa, CA. Review the full solicitation for detailed scope requirements.