Municipality of Markstay-Warren Roadside Grass Cutting RFP TMW-2026-10
Municipality of Markstay-WarrenCity · Markstay-Warren, ON- Due
- Aug 5, 2026
- Deadline passed
- Posted
- Jul 22, 2026
- Primary contact
- Ronny Theiss
- (705) 853-4536
The 30-second brief
The Municipality of Markstay-Warren is seeking proposals for roadside grass cutting across 212km of roadway, specifically targeting 195km of outlying seasonally and year-round maintained roads. The municipality is considering two options: a full-service grass cutting contract or the rental of specialized equipment (hydraulic boom with disc mower head) for one month. For the full-service option, grass must be mowed to a height not exceeding 200mm and cleared to a distance of at least 2m from the driving lane. Bidders must be licensed and insured, providing proof of $2,000,000 liability insurance and WSIB clearance. Submissions are due by August 5, 2026, and will be evaluated based on quality (30 pts), timing (20 pts), unique features (20 pts), and financial proposal (30 pts).
Technical proposal, Financial proposal, Signed declaration, Completed bid form, Proof of insurance, WSIB clearance certificate
Quality of proposed product (30 pts), Timing of the project (20 pts), Additional features/advantages (20 pts), Financial proposal (30 pts)
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Summary
The Municipality of Markstay-Warren is seeking proposals for roadside grass cutting across 212km of roadway, specifically targeting 195km of outlying seasonally and year-round maintained roads.
The municipality is considering two options: a full-service grass cutting contract or the rental of specialized equipment (hydraulic boom with disc mower head) for one month. For the full-service option, grass must be mowed to a height not exceeding 200mm and cleared to a distance of at least 2m from the driving lane. Bidders must be licensed and insured, providing proof of $2,000,000 liability insurance and WSIB clearance. Submissions are due by August 5, 2026, and will be evaluated based on quality (30 pts), timing (20 pts), unique features (20 pts), and financial proposal (30 pts).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Technical proposal
- Financial proposal
- Signed declaration
- Completed bid form
- Proof of insurance
- WSIB clearance certificate
REQUIRED ATTACHMENTS
5- Declaration
- Bid Form
- WSIB Clearance
- Proof of Insurance
- CV of team members
REQUIRED STAFFING
Contract staff
- Submit to
- 21 Main Street, South, Markstay, ON, P0M 2G0
- Scope location
- Markstay-Warren, ON
Questions about this RFP
How do I respond to this RFP from Municipality of Markstay-Warren?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 21 Main Street, South, Markstay, ON, P0M 2G0. For questions, contact Ronny Theiss.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Markstay-Warren in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ronny Theiss at (705) 853-4536. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Contract staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical proposal, Financial proposal, Signed declaration, Completed bid form, Proof of insurance, WSIB clearance certificate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of proposed product (30 pts), Timing of the project (20 pts), Additional features/advantages (20 pts), Financial proposal (30 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Markstay-Warren?
All active and historical solicitations from Municipality of Markstay-Warren are tracked and searchable. As a city agency, Municipality of Markstay-Warren regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Declaration, Bid Form, WSIB Clearance, Proof of Insurance, CV of team members. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Municipality of Markstay-Warren for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Markstay-Warren, ON. Review the full solicitation for detailed scope requirements.