Municipality of Markstay-Warren Winter Sand Procurement RFP TMW-2026-04
Municipality of Markstay-WarrenCity · Markstay-Warren, ON- Due
- Aug 5, 2026
- Deadline passed
- Posted
- Jul 15, 2026
- Primary contact
- Ronny Theiss
- (705) 853-4536
The 30-second brief
The Municipality of Markstay-Warren is soliciting proposals for the procurement of winter sand under Request # TMW-2026-04. The scope of work includes the supply, screening, loading, and hauling of approximately 7,000 cubic yards of winter sand to three locations: Markstay Garage (1,700 cu yd), Warren Garage (1,700 cu yd), and Pat McDonald Pit (3,600 cu yd). Material must meet OPS Muni 100 specifications and specific gradation requirements (LS-602). Proponents must provide proof of WSIB in good standing, valid surface mining certification for on-site work, and a minimum of $2,000,000 in general liability insurance. Submissions are due by August 5, 2026, at 4:00 PM local time, with a public opening scheduled for August 10, 2026.
Technical Proposal, Financial Proposal, Signed Declaration, Completed Bid Form, Proof of WSIB, Proof of Liability Insurance
Quality of proposed product (10 pts), Timing of project (10 pts), Additional features/advantages (10 pts), Financial proposal (70 pts)
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Summary
The Municipality of Markstay-Warren is soliciting proposals for the procurement of winter sand under Request # TMW-2026-04.
The scope of work includes the supply, screening, loading, and hauling of approximately 7,000 cubic yards of winter sand to three locations: Markstay Garage (1,700 cu yd), Warren Garage (1,700 cu yd), and Pat McDonald Pit (3,600 cu yd). Material must meet OPS Muni 100 specifications and specific gradation requirements (LS-602). Proponents must provide proof of WSIB in good standing, valid surface mining certification for on-site work, and a minimum of $2,000,000 in general liability insurance. Submissions are due by August 5, 2026, at 4:00 PM local time, with a public opening scheduled for August 10, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Technical Proposal
- Financial Proposal
- Signed Declaration
- Completed Bid Form
- Proof of WSIB
- Proof of Liability Insurance
- Submit to
- Municipality of Markstay-Warren, 21 Main Street, South, Markstay, ON, P0M 2G0
- Scope location
- Markstay, ON; Warren, ON
Questions about this RFP
How do I respond to this RFP from Municipality of Markstay-Warren?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Municipality of Markstay-Warren, 21 Main Street, South, Markstay, ON, P0M 2G0. For questions, contact Ronny Theiss.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Markstay-Warren in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ronny Theiss at (705) 853-4536. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Financial Proposal, Signed Declaration, Completed Bid Form, Proof of WSIB, Proof of Liability Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of proposed product (10 pts), Timing of project (10 pts), Additional features/advantages (10 pts), Financial proposal (70 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Markstay-Warren?
All active and historical solicitations from Municipality of Markstay-Warren are tracked and searchable. As a city agency, Municipality of Markstay-Warren regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Municipality of Markstay-Warren for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Markstay, ON; Warren, ON. Review the full solicitation for detailed scope requirements.