Municipality of Markstay-Warren - Janitorial Services - Request # TMW-09 (2025)
Municipality of Markstay-WarrenCity · Markstay-Warren, ON- Due
- Dec 18, 2025
- Deadline passed
- Posted
- Dec 5, 2025
- Contract term
- 1 year
- Primary contact
- Marc Serré
- (705) 853-4536
The 30-second brief
The Municipality of Markstay-Warren invites qualified vendors to submit proposals for municipal janitorial and cleaning services. The scope covers routine cleaning, sanitization, floor care, and maintenance operations for the Municipal Office located at 21 Main Street South, Markstay, and the Multi-Use Facility including all rented spaces at 39 Lafontaine Street, Warren. Services include daily, weekly, monthly, and annual cleaning schedules, encompassing washrooms, offices, council chambers, kitchenettes, and specialized areas such as the UNIV Health Clinic and Sudbury East Planning Board Office. The contract initial term is one year, with potential extensions for up to two additional one-year terms. Submissions are due by December 18, 2025, and evaluation criteria include service quality, timing, unique advantages, and the financial proposal.
The quality of the proposed service 30 pts, The timing of the service 30 pts, Any additional features or advantages uniquely proposed by the Proponent 10 pts, The Proponent's financial proposal 30 pts
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Summary
The Municipality of Markstay-Warren invites qualified vendors to submit proposals for municipal janitorial and cleaning services.
The scope covers routine cleaning, sanitization, floor care, and maintenance operations for the Municipal Office located at 21 Main Street South, Markstay, and the Multi-Use Facility including all rented spaces at 39 Lafontaine Street, Warren. Services include daily, weekly, monthly, and annual cleaning schedules, encompassing washrooms, offices, council chambers, kitchenettes, and specialized areas such as the UNIV Health Clinic and Sudbury East Planning Board Office. The contract initial term is one year, with potential extensions for up to two additional one-year terms. Submissions are due by December 18, 2025, and evaluation criteria include service quality, timing, unique advantages, and the financial proposal.
EVALUATION CRITERIA
The quality of the proposed service 30 pts, The timing of the service 30 pts, Any additional features or advantages uniquely proposed by the Proponent 10 pts, The Proponent's financial proposal 30 pts
REQUIRED ATTACHMENTS
Signed copy of: 14 Declaration p-14, Completed copy of: 15 Bid Form - p15, H.S.T. Registration Number, Organization’s license number, The licenses or license numbers of key individuals, Organizational structure and CV of team members, Proof of active workers compensation in good standing OR WSIB independent operator status questionnaire, Proof of $2,000,000 liability insurance
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Markstay, ON
Questions about this RFP
How do I respond to this RFP from Municipality of Markstay-Warren?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Marc Serré.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Markstay-Warren in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marc Serré at (705) 853-4536. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The quality of the proposed service 30 pts, The timing of the service 30 pts, Any additional features or advantages uniquely proposed by the Proponent 10 pts, The Proponent's financial proposal 30 pts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Markstay-Warren?
All active and historical solicitations from Municipality of Markstay-Warren are tracked and searchable. As a city agency, Municipality of Markstay-Warren regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed copy of: 14 Declaration p-14, Completed copy of: 15 Bid Form - p15, H.S.T. Registration Number, Organization’s license number, The licenses or license numbers of key individuals, Organizational. Review the full document from Municipality of Markstay-Warren for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Markstay, ON. Review the full solicitation for detailed scope requirements.