Municipality of Markstay-Warren - I.T. Services - Request # TMW 2026-05 (2026)
Municipality of Markstay-WarrenCity · Markstay-Warren, ON- Due
- Apr 29, 2026
- Deadline passed
- Posted
- Mar 25, 2026
- Contract term
- 5 years
- Primary contact
- Ronny Theiss
- (705) 853-4536
The 30-second brief
The Municipality of Markstay-Warren is seeking qualified vendors to provide ongoing information technology support, advice, planning, and management services. The scope covers maintenance and deployment of IT systems, cybersecurity structures, patching systems, mitigation of vulnerabilities, user-focused tools and training, helpdesk services, and long-term management of IT systems and infrastructure built around a technical stack including Jumpcloud SSO, Fortinet hardware, decentralized cloud-based infrastructure, ICity, Microsoft 365, SharePoint, and Escribe. Submissions are due by April 29, 2026, at 4:00 PM Local Time. The contract features an initial trial year with the option of renewing for a 5-year term based on performance.
Technical: 70, The Proponent's financial proposal: 30
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Summary
The Municipality of Markstay-Warren is seeking qualified vendors to provide ongoing information technology support, advice, planning, and management services.
The scope covers maintenance and deployment of IT systems, cybersecurity structures, patching systems, mitigation of vulnerabilities, user-focused tools and training, helpdesk services, and long-term management of IT systems and infrastructure built around a technical stack including Jumpcloud SSO, Fortinet hardware, decentralized cloud-based infrastructure, ICity, Microsoft 365, SharePoint, and Escribe. Submissions are due by April 29, 2026, at 4:00 PM Local Time. The contract features an initial trial year with the option of renewing for a 5-year term based on performance.
EVALUATION CRITERIA
Technical: 70, The Proponent's financial proposal: 30
REQUIRED ATTACHMENTS
6- Declaration
- Bid Form
- WSIB Clearance Certificate
- Proof of $2
- 000
- 000 liability insurance
REQUIRED STAFFING
3- Submit to
- P.O. Box 79, 21 Main Street South, Markstay, ON P0M 2G0; [email protected]
- Scope location
- Markstay, ON
Questions about this RFP
How do I respond to this RFP from Municipality of Markstay-Warren?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: P.O. Box 79, 21 Main Street South, Markstay, ON P0M 2G0; [email protected]. For questions, contact Ronny Theiss.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Markstay-Warren in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ronny Theiss at (705) 853-4536. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project manager, technician, developer. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical: 70, The Proponent's financial proposal: 30" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Markstay-Warren?
All active and historical solicitations from Municipality of Markstay-Warren are tracked and searchable. As a city agency, Municipality of Markstay-Warren regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Declaration, Bid Form, WSIB Clearance Certificate, Proof of $2,000,000 liability insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Municipality of Markstay-Warren for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Markstay, ON. Review the full solicitation for detailed scope requirements.