Municipality of Highlands East Canteen Services Keith Tallman Memorial Arena RFP-07-2026
Municipality of Highlands EastCity · Wilberforce, ON- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 17, 2026
- Contract term
- 1 year
- Primary contact
- Brittany McCaw
- (705) 448-2981 ext 429
The 30-second brief
The Municipality of Highlands East is seeking proposals for the operation of the canteen at the Keith Tallman Memorial Arena for the 2026-27 ice season. The contract is for one year with a possible one-year extension.
Proposed monthly rent, Listing of items for sale, Confirmation of operating hours, Proof of insurance, WSIB clearance certificate
Highest scoring mark based on municipal staff evaluation
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Summary
The Municipality of Highlands East is seeking proposals for the operation of the canteen at the Keith Tallman Memorial Arena for the 2026-27 ice season. The contract is for one year with a possible one-year extension.
EVALUATION CRITERIA
Highest scoring mark based on municipal staff evaluation
REQUIRED DELIVERABLES
5- Proposed monthly rent
- Listing of items for sale
- Confirmation of operating hours
- Proof of insurance
- WSIB clearance certificate
REQUIRED ATTACHMENTS
Appendix A Request for Proposal Cover Sheet
- Submit to
- 2249 Loop Road, Box 295, Wilberforce, ON K0L 3C0
- Duration
- 24 months
- Scope location
- Wilberforce, ON
Questions about this RFP
How do I respond to this RFP from Municipality of Highlands East?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2249 Loop Road, Box 295, Wilberforce, ON K0L 3C0. For questions, contact Brittany McCaw.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Highlands East in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brittany McCaw at (705) 448-2981 ext 429. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposed monthly rent, Listing of items for sale, Confirmation of operating hours, Proof of insurance, WSIB clearance certificate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Highest scoring mark based on municipal staff evaluation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Highlands East?
All active and historical solicitations from Municipality of Highlands East are tracked and searchable. As a city agency, Municipality of Highlands East regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A Request for Proposal Cover Sheet. Review the full document from Municipality of Highlands East for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilberforce, ON. Review the full solicitation for detailed scope requirements.